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Contact Person

Andrea Schneider

Conference Management

Phone +49 3677 69-2520

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FAQs | Useful Information

About the event itself

About the event itself

Who is the organizer of the conference?The 60th Ilmenau Scientific Colloquium will take place from 14 to 18 September 2020 at the Technische Universität Ilmenau and is organised by the Department of Mechanical Engineering.
How long does this conference series exist?The I. International Colloquium was initiated by the founding rector of the "College of Electrical Engineering", Prof. Hans Stamm, from 5 to 10 November 1956.
Where does the event take place?The conference will be held at the Humboldtbau of the Technische Universität Ilmenau (Hans Stamm Campus) Gustav-Kirchhoffplatz 1, 98693 Ilmenau.
Where can I stay overnight?

In the city of Ilmenau hotels are available at special conditions.
www.tu-ilmenau.de/iwk/accommodation

Please book your accommodation early by quoting the keyword: 60. IWK

What is the conference language ?The conference language is English.
Is a conference app available?The conference app will be available after completion of the conference booklet.
Will there be an accompanying industry exhibition during the conference?Yes. It is the aim and tradition of this conference to combine teaching, research and scientific practice. Companies and scientific institutions are cordially invited to present their products.
Is WLAN available in the conference rooms?WLAN is available in all conference rooms, including the foyers. WLAN access will be provided at the conference office on site.
Are the entrances to the conference building and to the conference rooms free of barriers?Barrier-free access is guaranteed. An elevator is also available.
What are the parking arrangements on site?During the events, free parking is available for participants and visitors in the vicinity of the conference building. Please follow the signposts on campus.
Which is the distance to Erfurt main station or Erfurt airport?Erfurt-Weimar airport is the nearest airport and is about 50 km from Ilmenau. You can reach Ilmenau by train in about one hour via the connecting trains from Erfurt main station.

Submission

Abstract and final paper submission

How do I submit the abstracts?

The submission of abstracts is exclusively online and is possible
from 19 to 31 January 2020. Please note the authors' guidelines at:
Author's Guideline/Submission of abstracts

Is there a template for the abstract submission?There is no template for the abstracts.
Which file format and file size are allowed for the abstracts?Abstracts must be uploaded in pdf format and are limited to two pages.
Will my submitted abstract be evaluated?

The evaluation will be carried out in the period from 1 February to 31 March 2020 by the members of the Scientific Committee.

When will I be informed about the results of the review?You will be notified of the results of the review by e-mail by 17 April 2020.
When submitting the final paper, what do I have to consider?The upload for the final paper is possible in the period from 18 April to 30 June 2020. In addition, a short abstract with 1500 characters is required for the conference booklet. Uploading both files
takes place in parallel and online.
Please note the information below:
Author's Guideline/Submission of final papers
Is there a template for the final paper?A template for the final paper is available via the following link
Author's Guideline/Submission of final papers
Where can I get the URN number for my
final paper?
The URN number will be inserted by the organizer.
Where will the final paper be published?Every full paper accepted which is discussed at the conference – is given its own URN and will published after the conference online (www.db-thueringen.de). For the convenience of all participants all papers will be available as PDF files on a USB memory stick.
I'm a poster presenter. In which format do I have to create my poster?Poster panels with an area of 70 cm height x 100 cm width are available for the presentation of the poster on site.
Is there a poster template for the on-site presentation?A template file is provided here:
Author's Guideline/Submission of final papers
Will the posters also be published in the proceedings?All accepted, uploaded and presented poster contributions at the conference will also be published on the USB stick and at the
Digital Library Thuringia.
Please see the Author’s Guidelines:
Author's Guideline/Submission of final papers
Where can I place my poster on site?In the foyer of the Humboldt Building you will find a label on the poster panels indicating the session | ID number | Name of the author.
Do I have to bring fixing material with me?Power strips are already attached to the poster panels.
Can I upload my final presentation in advance of the conference?As Service in Preparation your IWK presentation (for oral contributions) on-site we can offer you the presentation upload via CONVERIA in advance.
You can find hints under:
Author's Guideline/On-site presentation
Is there a notebook available for the conference to transfer my presentation?Each conference room is equipped with a notebook and beamer. A technical chair is at your disposal for questions and the transfer of your presentation.

Registration

Registration

How can I register for the conference?

Binding registration for the conference is generally only possible online via the CONVERIA conference management system and will be possible from 1 May 2020.

What are the conference fees?

Participants, authors and co-authors pay 350 Euro for their attendance at the scientific programme (Early Bird).

Further information can be found under:
www.tu-ilmenau.de/60-iwk/fee-and-banking

Is there a reduced participant fee?It is possible to book a Single-Day-Ticket. The price is 200 Euro (Early Bird).
When is the registration deadline?Deadline for Early Bird applications is 31 July 2020.

Registration is possible online up to the beginning of the conference and on site.
Can I get a booking confirmation?After the online registration via CONVERIA a booking confirmation will be sent to you by e-mail.
Can I receive a confirmation of participation?You will receive the confirmation of participation at the Conference Office together with your conference documents.
Can I cancel my registration - when do cancellation fees apply?Cancellation of your participation is possible at any time. Cancellation until July 31, 2020 will be charged with a fee of 100 Euro. Cancellation after August 1, 2020 will not be refunded (If the fee has not been paid at the time of cancellation after July 31, 2020, the organizer insists on payment of the invoice).
What are the payment options?Bank transfer and online payment by credit card are available as payment options. Payment on site is possible as well, please see also:
www.tu-ilmenau.de/60-iwk/fee-and-banking
Did you receive my conference fee?After receipt of your conference fee on our account you will receive a confirmation e-mail.
May I participate in the conference as a non-author?Interested visitors to the conference are very welcome.
Is it possible to register a group for the conference?Group bookings are also possible.
Can I transfer my registration to a colleague?If you are unable to attend the event yourself, you can transfer your registration to a colleague.
Please send an e-mail for this purpose:
conferences@tu-ilmenau.de
Where do I have to register for the on-site conference to receive my conference materials? What are these?The Conference Office is located in the
Humboldtbau of the Technische Universität  Ilmenau
Gustav-Kirchhoff-Platz 1
98693 Ilmenau

There the check-in to the conference takes place. You will receive your conference folder with the conference programme, the proceedings, the list of participants and your name badge as well as current updates on the conference.
What do I need to bring to the conference?For check-in at the Conference Office, please bring your booking confirmation (Conference Ticket) printed out or on your smartphone. This document has already been sent to you by e-mail after your online registration.
Where can I get an invitation to apply for my visa?Visa application
International participants who require a visa to enter Germany should contact their nearest embassy or consulate. The visa application procedure should be initiated in good time before the expected date of departure.
If you need a visa to enter Germany, please contact us to receive a letter of invitation with confirmation of registration for the conference, which you can present at your local German embassy or consulate. Please provide the details of your registration and the paper you will present at the conference. Please provide us the following information:
  • Full name and affiliation
  • Title of work and authors (if applicable)
  • Registration Confirmation Number (Paper ID No.)
  • Postal address
  • Passport number/country issued
Please note:
A letter of invitation for visa purposes does NOT include any obligation on the part of the conference organizers to pay any fees, accommo-dation, travel or other costs associated with attending the conference. Invitation letters can be issued ONLY after registration and payment of the registration fee for the 60th Ilmenau Scientific Colloquium (60th ISC).

If required, you can obtain the invitation letter for applying for a visa from: conferences@tu-ilmenau.de

Sponsoring | Exhibition of Enterprices

Sponsoring | Exhibition of Enterprises

How can my company become a sponsor of the event?Companies are kindly welcome to promote their image, products and services and at the same time give financially support to our international conference. You can choose from various sponsoring packages under the following link:
www.tu-ilmenau.de/60-iwk/invitation-for-companies
Is it possible to support your conference with a donation?If you would like to support our event with a donation, please use the bank details on our website for your transfer:
www.tu-ilmenau.de/60-iwk/fee-and-banking

We assure you of a donation receipt.
Do I also have to register for the conference as a sponsor?

Please register your company or the participant or supervisor on site for the conference.

During the registration process you will be shown the sponsoring options again. The invoice and the booking confirmation are available for download after completion of the registration and will also be sent to you by e-mail.

Note: Binding registration for the conference is generally only possible online via the CONVERIA conference management system and will be possible from 1 May 2020.

Is there an overview of the exhibition areas?You will find an overview of possible booth spaces in the foyer of the Humboldt Building under:
www.tu-ilmenau.de/60-iwk/invitation-for-companies/company-presentations

You have the choice of the desired booth area.
I am responsible for an exhibitor booth, do I also have to pay the conference fee in this case?One member of the exhibition team of your company is invited to participate in the scientific program of the 60th IWK free of charge. Further participants are requested to register via CONVERIA  for a charge starting 01.05.2020.

Social event programme

Social event programme

Is there a social programme?As part of the 60th ISC we offer an optional interesting social event programme.
You will find information about the offers under:
www.tu-ilmenau.de/60-iwk/social-events/come together
Are there any additional costs for the social event programme?Participation in the Social Event Program is subject to cost and sales tax and can be booked separately.
See also:
www.tu-ilmenau.de/60-iwk/fee-and-banking/fee-for-social-events
Is registration required to participate in the social event programme?The registration for the social event programme have to be done with the binding registration for the conference. Unfortunately, participants are not able to make additional bookings. However, the Conference Management will be happy to assist you with any requests and changes in this regard.

Please contact:
conferences@tu-ilmenau.de
When and where do the coaches start?

The buses start ca. 3:30 p. m. from Mensa to the chosen excursion. Please have your badge ready so that the correct bus can be assigned. A member of the organisation team will be available to answer any questions you may have during the entire excursion programme.

Please book your accommodation early by quoting the keyword: 60. IWK

How can I imagine the evening event?The excursion participants will meet at 7:00 p.m. at the hotel "Waldmühle" in Zella-Mehlis for a conference dinner. Enjoy the Thuringian hospitality in a cosy atmosphere.
Is there a dress code for the evening event?Business casual is appropriate for the conference dinner.
Please also note the remarks of the excursion offers.
Can I only attend the conference dinner?Unfortunately it is not possible to book the conference dinner "only".
Is it possible to book an accompanying person for the social event programme?The booking of an accompanying person is possible during the egistration process in Converia.
Is vegetarian food provided?Vegetarian food components are offered. Please note your meal request during the booking process.
Is vegan food provided?Vegan food components are offered. Please note your meal request during the booking process.