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BibDir Gerhard Vogt


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Publication of a dissertation

Excerpt/extract from doctoral degree regulations

The publication of the dissertation is an essential part of the PhD examination procedure (see Doctoral Degree Regulations  (Promotionsordnung) of TU Ilmenau) which also covers the submission free of charge of the dissertation to the Ilmenau University Library (UB).

The Doctoral Degree Regulations of TU Ilmenau (as amended on 13 October 2017) indeed state:

§ 13 Publishing the dissertation  

(1) Before the doctoral procedure is completed after a successfully carried out scientific discussion, the dissertation paper has to be made available to the scientific public adequately through relevant reproduction and distribution, considering any conditions, according to § 12 para. 5. This is the case when the author sends the dissertation paper free of charge to the university library:

  1. Copy of the thesis in electronic form: covering an electronic copy and four printed copies of the thesis. The electronic copy is available permanently on the university publication server of the university library; data transfer, data carrier and data format are to be settled with the university library.
  2. Printed copies of the thesis: submission of 10 printed copies.
  3. Publishing house publication: submission of six copies when a commercial publisher provides the distribution through the book trade and bindingly ensures a minimum quantity of 150 copies or deliverability over a period of at least two years.

The copies for the university library have to be printed on non-aging, wood-free and acid-free paper. Furthermore, abstracts in German and English must be provided for publication reasons. These abstracts should not be longer than 2,400 characters. The doctoral student allows the university library to use these abstracts.

(2) The day of the submission of the thesis, the day of the scientific discussion in an open session and the names of the reviewers must be mentioned in the copies of the thesis for the university library.

§ 15 Award of the PhD

(1) The Dean of the department hands out the PhD certificate when the doctoral student has completed the publication process according to § 13 and the university library has confirmed this completion in writing.

§ 21 Publishing the dissertation paper in a joint doctoral procedure

When the dissertation paper is submitted within the framework of a joint doctoral procedure at a foreign university/faculty according to § 17, the obligation of sending copies of the thesis to the university library remains unaffected. The regulations in §§ 13 and 15 para. 1 apply accordingly.

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Publication Procedure

To ensure that the publication is processed quickly, please note the following:

  • The first step is always to register the dissertation using our online form.
  • Registration can only be done online! The attachments required for application (abstract in English and German) must be formatted as plain TXT files. Each abstract should not exceed 2,400 characters.

When registering your dissertation, you must decide the form you wish to publish in:

The University Library recommends that you publish electronically, as these are perceived better on the internet generally.

Electronic Publication

By submitting your paper in electronic form, you benefit from the advantages of electronic publishing. These include faster dissemination, easier access, inclusion in online search engines and citation capability through permanent URNs (Uniform Resource Names).

After registering your dissertation using the registration form, the University Library will give you a URN for your electronic dissertation, which allows it to be identified in a persistent manner, regardless of its location. Before you compile your final presentation format text (PDF/A or PS) and before printing, please add this URN to the title page in the bottom left-hand corner.

This step is important to ensure consistency between the electronic and printed forms of your dissertation.

You must submit:

Your dissertation will be published in the "Digitale Bibliothek Thüringen (DBT)" by the University Library. The permalink will then be sent to you by email.

Checklist for electronic publication

The checklist offers you a quick overview of the submission and publication procedures at the University Library and the entire process of the publication of your dissertation. 

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Printed Publication

You must submit either:

  • six copies, if a commercial publisher assumes responsibility for retail distribution and guarantees a minimum circulation of 150 copies, or the ability to publish for at least two years,


  • ten copies in book or photo printed form. The copies submitted must be printed on acid-free paper and have a hard-cover binding (not ring-bound).

Checklist for printed publication

The checklist offers you a quick overview of the submission procedures and the publication process at the University Library. 

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Submission to the University Library

In case of questions or when you would like to submit your dissertation or post-doctoral thesis (please inform the University Library in advance), please contact:

Antje Holtzhausen

Phone: +49 3677 69-4607

Kerstin Beyer

Phone: +49 3677 69-4615


Universitätsbibliothek Ilmenau
- Dezernat Medienbearbeitung/Dissertationen -
Langewiesener Str. 37
98693 Ilmenau

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