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INHALTE

Formatting recommendations and technical tips and guidelines for the submission of manuscripts

General aspects of formatting texts in DIN A5 format

In general, a manuscript is published in DIN A5 format by the Universitätsverlag Ilmenau.

In principle, there are two options for preparing a document in a word processing program:

Preparation of the text in DIN A5 format.

Preparation of the text first in DIN A4 format.


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Preparation of the text in DIN A5 format

Formatting in DIN A5 from the outset is best, as the final book format is prepared for WP in this way. After test prints, the author can always easily modify and adjust the later layout, font size, text spacing etc., according to desired corrections and ideas.

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DIN A5 setting

The following page configuration for DIN A5 format is recommended for smooth digital printing:

DIN A5 Setting: Page format and font type
Page formatPapier format:DIN A 5 (width 14,8 cm; heigh 21,0 cm)
Page margins:

Above (text body): 2,5 cm
top (header): 1,8 cm
inner margin: 2,5 cm
outer margin: 1,5 cm
bottom: 1,8 cm (2 version possible)
1. Text body without footer:

  • Text body below: 1,8 cm
  • Footer: 1,8 cm

2. Text body and use of footer for pagination:

  • Text body below: 2,8 cm
  • Footer, 1,8 cm

 

"opposite page"
Font type
(recommended)
Text:Garamond
Footer:Garamond

Please note:
Serif fonts such as Times New Roman or Garamond are better suited for reading longer texts than sans serif fonts such as Arial, because the focus on simple lines allows the reader to remain on the lines while reading. Sans serif fonts, e.g. Arial or Verdana, are more frequently used for short texts or headlines.

DIN A5 Setting: font size, line spacing, adjustment
Font size
Text:min. size 10, larger is better
Footer: size 8, pagination outside
ZeilenabstandText:"minimum: 12 pt.", larger is better
Footer: "simple"
Text:justification

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Pagination

The title pages of the Universitätsverlag Ilmenau (half title, series title, main title, imprint) cover four pages and follow the instructions of the Universitätsverlag. Therefore, pagination of the actual document starts with "5“, which is usually the table of contents, the foreword or acknowledgement page.
The author can also set up their own title pages of four pages, which the publisher can then change accordingly.
The pages must be arranged in a way suited for double-sided printing (i.e. centered or alternating right / left; odd-numbered pages on the right).
New parts of the manuscript (prefaces, introduction, tables of contents and new chapters) should, if possible, start on a right-hand, odd-numbered page. Therefore, and blank pages required should be added, but not numbered in the document.

Note: Headers and footers should be set up for double-sided printing.

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Page breaks/paragraph control/hyphenation

A page should not end with a section title; no paragraph should continue after the first line on the following page or end with just one line on the next page. If necessary, the text should finish two lines before the turning to the next page.
You should also pay attention to the captions of tables, graphics, diagrams etc., as they should not be positioned entirely separately from the table, graphic or diagram on the following page. Clear, justified text is only possible with hyphenation. It is important that you only carry out hyphenation yourself when it has been wrongly applied automatically, or where a better solution for the text spacing can be achieved. For correct automatic hyphenation, you must select the correct dictionary for the language in question.
If you add your own hyphens, please do not simply use the minus symbol. Hyphenation should be done with a soft hyphen using the following key combination: Control key and minus sign.

Note: There should never be more than three hyphens below one another.

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Figures, illustrations, graphics, tables

Figures and graphics should have a resolution of at least 300 dpi – the ideal would be 600 dpi. Line drawings in black and white require a resolution of at least 600 dpi. Please note, especially for curve graphics, vector or line graphics etc., that too fine or too pale lines or captions can lead to very different results when printed with different printers, i.e. in the worst case they are hardly legible or disappear completely.
Legends and other text in tables, figures and maps must be clear, lines must be sufficiently strong and all grayscales must be distinguished from each other. Background fills (shading) should be avoided. Bar charts should be either unfilled or with different spot and line patterns.
Graphical figures, pictures and tables should be checked, since they might look different or be displaced when the original document is converted into pdf format for submission to the publisher. Therefore, graphics in Word should be inserted from the file into the text via the menu item (insert-> graphic ->). Inserting using copy-and-paste can lead to printing problems.
Print quality is based on this preliminary work and is difficult to improve or correct after the pdf file has been created.

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Merging several chapters/files

Important: When merging chapters/files from several files, all required files must have the same settings and font type and size for footers, and the text must be defined separately with the same data. Please, pay attention to continuous pagination.

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Submission of the manuscript / PDF setting

The document should ideally be submitted in pdf file to the Universitätsverlag. The font sizes, positions of figures and images, paging, line breaks, paragraphs etc. determined in a word processing program are transferred into non-modifiable pdf file. This means that no formatting or paper size errors can occur due to the use of different software versions or programs by the author and the publisher Universitätsverlag. The pdf file should be created on the computer where the text file was also created, as Word files in particular may vary on different computers.
When converting the original file into a pdf file, great care must be taken to ensure that all fonts are included and the most suitable setting of "printer output quality“ is used instead of the default setting.
Printing is impossible and higher costs would arise if a required font is not included, as the pdf file will have to be reprocessed, which can also be a major source of errors and may reduce the quality of the finished book.

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Copyright

You must consider the copyright of all figures, pictures, graphics, etc. found in the manuscript, unless the author of the document holds the copyright for their use. The Universitätsverlag assumes no liability.

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Text preparation first in DIN A4 format

It is possible to submit the electronic document in DIN A4 format to the Universitätsverlag, which will then reduce the format to DIN A 5 (by about 71%).
With the DIN A4 format, it is also important to select the font size accordingly, so that the text is still easily legible in a downsized form. Therefore, the font size should be no less than 14 pt., although the font size for quotation blocks, footnotes or figures may be smaller. Legends and characters in tables, figures and graphics must be clear and well legible in their reduced size.

Please note: If you are not sure that your font, graphics, tables etc. are legible in the reduced size, print one page in a 71% reduced size: in the PRINT menu, choose PROPERTIES and the option ADVANCED, then enter the percentage on the scale.

Format recommendations and technical tips for preparing the manuscript in DIN A4 for a print format of DIN A5 are available here (only available in german).

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