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Usage Regulation for Universitätsverlag Ilmenau (university press)

Usage Regulation for Universitätsverlag Ilmenau (university press) dated 13 February 2007, with 1st amendment dated 3 December 2008

According to §§ 3, 37 para. 2, 115 section 2 sentence 2 Thüringer Hochschulgesetz (ThürHG, Thuringian University Law) dated 21 December.2006 (GVBl. page 601), Technische Universität Ilmenau (hereinafter referred to as "university“) issues the following usage regulation for the Universitätsverlag Ilmenau (university press) in the University Library. The Senate of the university passed the regulation on 9 January 2007. The President’s staff agreed on the extension of the tasks of the University Library on 13 February 2007. The University President approved and authorized the regulation on 13 February 2007 which was submitted to the Thuringian Ministry of Education and the Arts in a letter dated 14 February 2007.

§ 1 Task

The Universitätsverlag Ilmenau (university press) is a service of the University Library for scientific and scholarly publishing at Technische Universität Ilmenau. The publisher’s objective is to offer scientists of the university a favorable and easily accessible platform for their academic publications. The Universitätsverlag (university press) supports free accessibility to scientific and academic information through a parallel, free of charge and permanent online publication (Open Access) of the publications issued by the university press. The publisher is determined to offer book dealers its printed products at market-oriented but reasonable prices to ensure distribution as widely as possible.

§ 2 Authorized group of persons

(1) The university press offers its services to scientists of Technische Universität Ilmenau when they are authors or editors of a scientific publication. Doctoral students can disseminate copies of their dissertation with the help of the university press.

(2) Students and graduates of the university can use, with the approval of the academic supervisor, services of the university press.

(3) The Universitätsverlag Ilmenau (university press) can also provide services for the central institutions and the administration of the university.

§ 3 Services offered by the university press

(1) The Universitätsverlag Ilmenau (university press) is responsible for printing, distribution and availability of publications of the in § 2 mentioned persons and institutions at bookstores.

(2) Additionally, publications are published as electronic documents in the Digitale Bibliothek Thüringen (Digital Library Thuringia).

(3) It is the task and function of the university press to advise authors on technical and publishing aspects. In general, layout and editing are the responsibility of the authors and editors who have to follow formal specifications and guidelines of the university press.

§ 4 Publishing contract

A book project is realized on the basis of a private-law contract (see annex with model contract) which covers costs to be born, remuneration, the grant of rights of use and the period of availability at bookshops.

§ 5 Expenses

The author or the editor bears the expenses and the administrative costs of the university press. The costs for the book project have to be determined and mentioned in the contract. The Universitätsverlag Ilmenau (university press) determines the amount of the expenses and other costs for its services in consultation with the division responsible for the university’s budgets.

§ 6 Use of the revenue

(1) The revenues from the book sales up to the 25th copy sold belong exclusively to the university press. Further revenues from the sale are passed to 75% to the author. The settlement of accounts occurs annually.

(2) The fees and revenues collected by the Universitätsverlag Ilmenau (university press) are used for the publishing house’s activities and for covering operating costs, i.e. advertising and participation in fairs and exhibitions.

(3) When the book project is financed by budgetary resources, the information of section 1, sentence 2 does not apply.

§ 7 Reporting

The Director of the Ilmenau University Library reports regularly about the activities of the Universitätsverlag Ilmenau (university press) to the Committee on University Development and Quality Management. He can appoint a person in the library responsible for current affairs and daily operations of the university press.

Annex: Model contract

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