Further education abroad

You have the opportunity to get to know not only the Erasmus+ partner universities (see list) but also other European universities, to gain interesting insights into the work processes of their international colleagues and possibly to get ideas for their own activities. This can also be used for future regular exchanges.

Many universities in Europe organize regular Staff Training Weeks. The working language on site is usually English. More information can be found on the intranet, among other places.

In addition, participation in a recognized language course can be realized through the program.

For further education and training stays, any country in the European Commission (see under Funding) can be selected as a destination country (except the country of one's own origin). This makes it possible, for example, to take advantage of language course offers throughout Europe.

First, please contact your contact person and apply accordingly for funding in Erasmus+ Europe STT.

Participation is possible more than once, but we reserve a waiting period of 2 years per person for the same content of the stay. This can only be suspended if the STT trip is of a different nature (e.g. language course last year, staff week or job shadowing this year, etc.).

Duration of stays:

• at least 2 consecutive days of stay (working days) up to a maximum of 60 days (no vacation days, weekends, etc.)
• in case of combination with apprenticeship at least 4 teaching units (45 minutes each) per short stay or week - in case of longer stays it will be more accordingly

Who can participate?

University staff of the TU Ilmenau from all areas, e.g.

• International Office, Academic advising/administration
• Public Relations, Marketing, ZIB, Data Center
• Research/Transfer, Finance, Library
• Departments and secretariats, departments, faculties, etc.
• technical staff, etc.

After your expression of interest, the International Office will send you information on staff mobility along with the necessary documents:

• Please, contact your  International Office wih details of your business trip idea. After the replay please, apply in the application portal.
• upload a currently valid business trip application signed by the supervisor/supervisor
• You will get a preliminary grant notice for attaching to your business trip application
• STA/STT-Mobilty Agreement with day-by-day breakdown of the activity projects or program of the mobility measure (will be sent to you by the IO after submission of the grant application)
• STA/STT-Grant Agreement, which regulates the funding itself (will be sent to you by the IO after submission of the complete Mobility-Agreement and must necessarily be concluded BEFORE the mobility)
• STA/STT-Confirmation of stay (will be sent to you by IO after submission of the complete Mobility Agreement, must be signed by the host institution and uploaded into the MO-portal again after coming back from business trip).

No insurance coverage is associated with the Erasmus+ grant. You must organize and finance sufficient insurance coverage (health, accident, liability) yourself. In this context, we refer to the information provided by the travel cost center in the Department of Personnel and Legal Affairs (Intranet) as well as to the Thuringian Travel Expenses Act $ 10 para. 10.1.1 i) and j) as well as para 10.1.2 e) and h)

Download in an overview

Subsistence costs are calculated according to daily rates, i.e. arrival and departure days plus working days on site. Free weekend days, vacation or sick days cannot be subsidized. The subsistence costs are staggered according to fixed country groups:

Denmark, Finland, Ireland,
Iceland, Liechtenstein, Luxembourg,
Norway, Sweden, UK
180 €/day (up to 14th travel day)

Belgium, France, Greece,
Italy, Malta, Netherlands, Austria,
Portugal, Spain, Cyprus
160 €/day (up to 14th travel day)

Bulgaria, Estonia, Croatia, Latvia,
Lithuania, Poland, Romania, Slovakia,
Slovenia, FYR Macedonia,
Czech Republic, Turkey, Hungary
140 €/day (up to 14th travel day)

Your travel costs are calculated using the Distance Calculators of the EU Commission. The displayed distance is the one-way distance as the crow flies.

simple distance      |  Amount (= return travel)

0 - 99 km                 |      23 €
100 - 499 km           |    180 €
500 - 1.999 km        |    275 €
2000 - 2.999 km      |    360 €
3000 - 3.999 km      |    530 €
 

Funding is provided according to the business trip statement (can be found on the intranet) in the amount of the costs incurred up to a maximum of the flat rates.

Participation fees for staff weeks or course fees for language courses cannot be covered!

Special funding for inclusion

Participants with a certificate of severe disability (50 GdB or more) receive special financial support from the EU. The special application for this must be submitted to the NA DAAD at least 2 months before the start of the mobility. More information is available on the DAAD website.

The additional costs associated with a trip can be covered up to a maximum of €10,000.

Please seek consultation with Corinna Wedekind in advance.

Special funding for green travel

The EU supports the sustainability issue in its Erasmus programme by giving an increased rate to participants for using "green" means of travel. For the purposes of the programme, "green" means travel by train, by bus or carpooling (with at least 2 Erasmus beneficiaries at the same time). The travel distance must be covered by a "green" means of travel with more than 50% of the whole journey.

simple distance      |  increased amount (incl. return travel)

0 - 99 km                 |      23 €
100 - 499 km           |    210 €
500 - 1.999 km        |    320 €
2000 - 2.999 km      |    410 €
3000 - 3.999 km      |    610 €

Upon completion, please submit the following documents to the International Office:

•  Certificate of stay from the host institution (STA-confirmation of stay) (will be given to you by the IO) in original form
•  Business trip statement (see Intranet)

In addition, you will be asked by e-mail to participate in the EU-Survey online. You will then be reimbursed for the costs incurred up to a maximum of the flat rate (travel costs + flat rate for accommodation).

You have the opportunity to get to know other partner universities, to gain interesting insights into the work processes of their international colleagues and, if necessary, to get ideas for their own work. In addition, the view of one's own work is sharpened when one understands how the partner works and acts.

Some of our partner universities organize Staff Training Weeks. The working language on site is usually English.

There must be a so-called Inter-Institutional Agreement (IIA) between the TU Ilmenau and the host university. This agreement specifies the number of persons as well as the duration of the stay and the subject of study/teaching.

Since 2016, TU Ilmenau has been participating in the Erasmus+ program worldwide. At the following partner universities you can plan a further education stay (e.g. job shadowing, language course, staff week, etc.) in consultation with the respective responsible colleagues.

In the current program line 2023-2026 there are 2 universities involved.

Indonesia
Universitas Atma Jaya Yogjakarta |  Prof. Martin Löffelholz  | places: in planning

Malaysia
Universiti Teknologi di Malaysia | Prof. Jens Haueisen | places: in planning

Duration of stays:

•  At least 5 full days at the destination (max. 14 days) + one day each for arrival and departure (no vacation days, weekends, etc.).
•  Combination with teaching activities of at least 4 teaching units per week possible - for longer stays correspondingly more

Who can participate?

University staff of the TU Ilmenau from all areas, e.g.

•  International Office, student advising/administration
•  Public Relations, Marketing, ZIB, Computer Center
•  Research/Transfer, Finance, Library
•  departments and secretariats, departments, faculties etc.
•  technical staff, etc.

Please plan your stays carefully. The following application deadlines must be met for Erasmus+ funding applications:

Period of stay                        / Application deadline

1 January - 30 April               / 15 October (of the previous year)

1 May - 31 August                 / 15 February

1 September - 31 December / 15 June

This is your preparation and application roadmap:

1. Contact the responsible person (see listing under requirements) at the TU Ilmenau.
2. Contact the host institution and together create a program for you that breaks down your plans (job shadowing, staff week, etc.) per day.
3. E-Mail to International Office - no later than 2 months before the planned trip with the completed application form.
4. Prepare your business trip application (to be found on the Intranet) and have it signed by your supervisor.
5. You will receive information and forms (Mobility Agreement, Confirmation of stay) for the trip from the International Office. The host institution must also provide you with an invitation for your stay, which you can use to apply for the visa.
6. You have to fill in the Mobility Agreement (including your travel plan), sign it and submit it to the IO at least 1 month before the start of the trip.
7. You will then receive a Grant Agreement_Staff mobility for training, which sets out all the terms and conditions of the grant. It must also be signed and submitted to the IO before the start of the trip.
8. Apply for a visa for your destination country. Please keep in mind that some consulates have longer processing times and you should submit the application well in advance of your trip.

Now the journey can begin!

No insurance coverage is associated with the Erasmus+ grant. You must organize and finance sufficient insurance coverage (health, accident, liability) yourself. In this context, we refer to the information provided by the travel cost center in the Department of Personnel and Legal Affairs (Intranet) as well as to the Thuringian Travel Expenses Act $ 10 para. 10.1.1 i) and j) as well as para 10.1.2 e) and h)

The stay costs are calculated according to daily rates of 180 € / day, i.e. arrival and departure days plus working days on site. Free weekdays as well as weekend days cannot be funded. Also participation fees for Staff Weeks or course fees for language courses cannot be covered!

In its Erasmus+ program, the EU provides a travel allowance for each participant. This will be calculated as follows (see  Distance calculator of EU):

simple distance       |  Amount (= return travel)

500 - 1.999 km         |    275 €
2000 - 2.999 km       |    360 €
3000 - 3.999 km       |    530 €
4000 - 7.999 km       |    820 €
8.000 km and more  | 1.500 €

According to the business trip statement (which can be found in (Intranet), funding is provided in the amount of the costs incurred up to a maximum of the flat rates applied.

Participants with a certificate of severe disability (50 GdB or more) receive special financial support from the EU. The special application for this must be submitted to the NA DAAD at least 2 months before the start of the mobility. More information is available on the DAAD website.

The additional costs associated with a trip can be covered up to a maximum of €10,000.

Please seek consultation with Corinna Wedekind in advance.

Upon completion, please submit the following documents to the International Office:

•     Original confirmation of stay from the host institution (STT-confirmation of stay provided by the IO).
•     Business trip statement (can be found on the intranet)

In addition, you will be asked by e-mail to participate in the EU-Survey online. You will be reimbursed for the costs incurred up to a maximum of the flat rate (travel costs + flat rate for stay).