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we4you

Phone +49 3677 69 2562

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INHALTE

Information for newly admitted students

Everything important at a glance for you as a future student

News and updates

News and updates

Changes and additions - chronology

May 7,2020, changes in: How to register at the city of Ilmenau

April 22, 2020, newly created: mask obligation, bank account, financial hardship loans
April 22, 2020, changes in: news and updates, student identity card/Thoska card, foreigners authority

April 14, 2020, changes in: Start of the semester, Enrolment


Recommendation: The Telegram Group of the StuRa provides regular information and has thus become a very important information channel:
https://t.me/s/coronatui (information available in English also)


Current regulations Thuringia / Ilm district
(Info from April 22, 2020)

  • From Friday, April 24th in Thuringia, it is compulsory to wear masks in buses and trains, in shops and restaurants (Mensa!) -> see compulsory masks
  • From 24 and 27 April respectively, some shops will reopen.
  • Rules on staying outdoors and keeping your distance will continue to apply.


Residence permit / Foreigners' registration office
(Info from March 25, 2020, valid from March 18,2020)

The Foreigners Authority remains closed (at present until 20.4.2020).
All agreed dates are no longer valid and will be cancelled. No new appointments are currently being made.
All visas and residence permits that have expired since 18 March are automatically extended initially until 30 June 2020.

Attention: This is only valid for all people with main residence in the Ilm district (Ilm-Kreis).
Attention: This regulation applies within the Ilm district. It is not valid for re-entry to Germany if the residence permit has expired.


Finances / Funding problems (Info for students)
Information from March 26 ,2020

It might come to financial problem for students. Discussions are underway at the university /Studierendenwerk / state government and probably also in the Federal Ministry of Education on this topic. Results are not known yet.

Important: Keep an eye on your finances. E.g in case of missing balance in your account, direct debits from the account (e.g. rent payments from the Studierendenwerk) lead to addtional costs. Please contact your landlord in time to find a solution.

Loans from the Studierendenwerk for students:
The Studierendenwerk Thüringen offers an interest-free bridging loan of max. 800 €.
To make use of this loan, you need to
- present proof of enrolment
- justify the emergency situation, e.g. by presenting a notice of termination of the job, and
- show the income in the months of January and February.

In addition, students can negotiate with their landlord about a deferral of the rent.


A service of the University of Freiburg: Live ticker of the news about the coronavirus translated into English
https://www.lengoo.de/blog/tag/covid-19-live-blog


9-point plan of the Federal Government against the spread of the coronavirus
Valid since March 22, 2020

( shortened version for information)

  • Citizens are encouraged to reduce contacts with other people to an absolute minimum.
  • In public, wherever possible, a minimum distance of at least 1.5 m must be kept from other people.
  • Staying outside the apartment / house is only permitted for a maximum of two people together (except for families).
  • The way to work, shopping, visits to the doctor, necessary appointments and examinations, help for other or individual sports and exercise in the fresh air as well as other necessary activities are still possible.
  • Groups of celebrating people in public places, in apartments (also in dormitories) are unacceptable. Violations of the contact restrictions will be monitored by the regulatory authorities and the police and sanctions will be imposed in case of violations.
  • Catering establishments are closed. An exception is the delivery and collection of take-away food for consumption at home.
  • Personal hygiene services such as hairdressers, beauty salons, massage practices, tattoo studios and the like are closed. Medically necessary treatments remain possible.


These procedures should be valid for at least two weeks. Violations of the contact restrictions should be monitored and sanctioned by the regulatory authorities and the police.


General order of the district of 19.3.2020
Valid since March 20, 2020

Returnees and those entering the country from abroad must be quarantined for two weeks. This applies backdated to all entries after 5 March 2020, including all students.

Link
(switch the language in the top right corner of the web page)

Please note the information "Notification and quarantien" on this website.


Information in different languages about the Corona Virus in Ilmenau
by ISWI e.V.

https://iswi.org/corona-virus

German news tagesschau.de corona live blog in english language

Link

Mask obligation from April 24

Mask obligation from April 24

Valid from Friday, April 24, 2020

Masks are compulsory for the whole of Thuringia and also in other federal states.

Masks must be worn in supermarkets and shops, in dining facilities (Mensa!) and on buses and trains. In addition, masks must be worn everywhere where it is not possible to keep a minimum distance of 1.5 m between people.

Protective masks are not absolutely necessary, even self-sewn masks, scarves and cloths are accepted.

Contact hours of the we4you office - information and support

Contact hours of the we4you office - information and support

Current Changes because of the corona virus situation

You can contact us by email or telephone.

For immediate contacts we have the following times. Emails with short and current questions will be answered directly via "e-mail chat" during this time.

Monday, 1 to 3 p.m.,
Robert Heldt, phone 03677 69 2539, email: we4you@tu-ilmenau.de

Monday, 1 to 2 p.m.,
Janina Dilly, virtual advising

Tuesday, 1 to 3 p.m.,
Janina Dilly, phone 03677 69 2562, email: we4you@tu-ilmenau.de

Wednesday, 1 to 3 p.m.,
Robert Heldt, phone 03677 69 2539, email: we4you@tu-ilmenau.de

Thursday, 1 to 3 p.m.,
Stephan Fischer, phone 03677 69 2023, email: info.apply@tu-ilmenau.de

Friday, 1 to 3 p.m.,
Janina Dilly, phone 03677 69 2562, email: we4you@tu-ilmenau.de

Start of the semester

Start of the semester

Currently, the start of the semester is set for 4 May 2020. At the earliest, attendance courses of the summer semester will start on this date.

Online courses will be offered from 20 April 2020. This date is the binding start date for the courses of the summer semester. From this date on, the contents of the online courses are also relevant for examinations.

For first semester students: You need a university account to attend the courses. Information can be found under Enrollment.

We will inform you immediately, should this situation change again.


The faculties collect the respective offers on their websites.

The offer is not yet complete. Some of the links do not yet fit.
Please contact your examination office if you have any questions.

You can find the corresponding websites of the departments and the Central Institute of Education here:
Department of Electrical Engineering and Information Technology:
https://www.tu-ilmenau.de/ei/im-studium/online-lehre
Department of Computer Science and Automation:
https://informatik.tu-ilmenau.de/studieren/onlinelehre-sose-2020
Department of Mechanical Engineering:
https://www.tu-ilmenau.de/mb/studium/online-lehre-im-ss-2020
Department of Mathematics and Natural Sciences:
https://www.tu-ilmenau.de/mn/studium/online-lehre
Logo Fakultät für Wirtschaftswissenschaften und Medien
Department of Economic Sciences and Media:
https://www.tu-ilmenau.de/online-lehre-sommersemester-2020
Central Institute of Education (Zentralinsitut für Bildung (ZIB) - Languages, Studium Generale, ...):
still in process


Please note that not all subjects have to be from your department. Please have a look at your subject list in the module catalogue (https://www.tu-ilmenau.de/modultafeln).

Information on questions about the Coronavirus

Information on questions about the Coronavirus

The WHO provides comprehensive information about the coronavirus.

The university management informs about everything important concerning the coronavirus for employees*, students and guests of the TU Ilmenau.

Questions concerning the handling of the coronavirus at the TU Ilmenau can be sent to the campus family of our university by e-mail.

Our student representatives have a channel on the Messenger Service Telegram with all current information.

Of course you can also contact us directly at any time: we4you.

What do I do if I have been outside Germany or have had contact with infected persons during the last 14 days?

What do I do if I have been outside Germany or have had contact with infected persons during the last 14 days?

Stay at home in your apartment or dorm room. Have no contact with other people and have your food delivered to your door. There ordered a 14-day quarantine.

Call a doctor if you have symptoms of the disease. You can find an overview of the doctors here.

Please write an e-mail to the Academic Service Center.

At the same time contact the public health department. If you live in Ilm-Kreis (Ilm-District), fill out this contact form online. It is available in several languages. You can select the language in the top right-hand corner and the Health Office will contact you.

Overview of the risk areas is given in the daily reports of the Robert Koch Institute in Germany. You can find them at the last page of the report.

Internet access at the university

Internet access at the university

If you are enrolled, you will receive an e-mail from the university data center. They will tell you, how to apply for a personal university account online and how to activate it.


You need the university account to register for seminars and exams, access internal websites, register for sports courses, borrow books from the library and much more.

You will also receive a personalized e-mail address from our university. This is very important because it provides you with important information about your studies (e.g. now about Corona).

In the dormitory you can get an internet connection via FEM (an association for students). Currently you can also get FEM internet access if you are not yet enrolled (e.g. if you are still in quarantine). Contact the FEM-Admin in your house.

Arrival from abroad

Arrival from abroad

An entry into the EU is not possible until 16.04.2020. If you come from a non-EU country, there is currently no possibility for you to enter Germany.

Germany is currently closing its external borders. This means that students from EU countries can no longer come to us.

It is safer for you to stay at home for the time being. You can start your studies with us later.

You can find up-to-date information on travelling to Germany on the website of the Foreign Office of the German government.


Arrival from Germany

Arrival from Germany

If you are already in Germany, it is better for you to stay where you are. If this is no longer possible, for example because you have already given notice to leave your apartment, then you can of course come to us.

Please remember that many buses and trains do not run regularly anymore. Please inform yourself about the connections in time. You can also do this on the website of the Deutsche Bahn.

Housing

Housing

If you have rented an apartment privately, please contact your landlord.

If you have decided on a place in a student residence on campus, please contact the "Studierendenwerk" in Ilmenau. You can also do this in advance by e-mail and tell them when you will arrive and need your room key.

NOTE:

If you are coming from a risk area or have been there in the last 14 days or have had contact with infected persons, you must inform the dormitory beforehand. Write an e-mail or call before you arrive: Monday to Friday: 10 - 11 am at +49 3577 691917 or +49 3677 692751.

Notification and quarantine

Notification and quarantine

If you have entered Germany from somewhere abroad in the last 14 days (since March 6, 2020), you must remain in quarantine in your room for 14 days.

This is certainly very difficult, but we try to help you.

It is also important that you have to report to the health office of the Ilm district (the regional authority). There are special forms for this online. You will receive a call back by phone. You can select the language (German or English) for the call in advance.

If you live in Ilm Kreis (Ilm district) fill out this contact form online. It is available in several languages. You can select the language in the top right-hand corner.

Note: Quarantine also means that you are not allowed to go shopping yourself. Try to make contact with your fellow countrymen. We will help you.

Contact us at we4you@tu-ilmenau.de (or see contact).

We will also try to answer any other questions you may have (internet, telephone, media, community etc.). It is important that you get in touch with us.

Attention: Those who do not comply with the quarantine must expect penalties (Fines, prison sentence in extreme cases).

Enrollment

Enrollment

As soon as you have an address in Ilmenau (or any other city in Germany), you can register online.

Please send an e-mail to: registration(a)tu-ilmenau.de
or call the Academic Service Center during office hours:
Monday - Thursday: 9 - 11 am and 12 - 3 pm
Friday: 9 - 11 am

The phone numbers are: +49 3677 692003 or +49 3677 692004 or +49 3677 692005.


If you are not yet in Germany:

For legal reasons a complete enrollment is not yet possible, but you can apply for a "guest account" at the TU Ilmenau. This will give you access to the online courses starting on April 20.


Apply for your "guest account" by e-mail to registration(a)tu-ilmenau.de


Validity of your admission to study at TU Ilmenau

Validity of your admission to study at TU Ilmenau

Your admission is valid for a period of 2 years (= 4 semesters). So it is no problem, if you postpone the start of your studies and, due to the current situation, come to us in the winter semester.

If your admission is already expiring in the summer semester, please send an e-mail to our Academic Service Center.

Semester fee

Semester fee

All students pay a semester fee for studying in Ilmenau.

This is 149,88€ for the first semester.

The Academic Service Center will send you a request for payment for enrollment. This contains all details of the bank account to which you can transfer the money. Please make sure to use the reason for payment stated on the payment request. (Example: 43225/SS2020/Meyer,Lena)

Only when the money has arrived at the university, you can be properly enrolled and receive your Thoska card.

 

Check out our we4you video tutorial on this topic here.

Student ID card

Student ID card

In our university the student identity card is the so-called Thoska card. You can use it to pay for food, do laundry, go to the library (currently closed) and take the train.

As soon as you have paid the semester contribution, you will receive a personalized Thoska card. Please tell the Academic Service Center your new address in Ilmenau. They will send you the card by postal mail.

Write an e-mail to registration(a)tu-ilmenau.de.

The Thoska terminals (validation, exam management, multifunction device (printing and scanning)) are available from Monday to Friday, 11 a.m. to 1 p.m., via the north entrance (ASC) of the Mensa.

Language placement test: German

Language placement test: German

The language entrance test has been postponed. The test is now on April 21, 2020.

To register for the test is still possible until April 13.

Please check this webpage of the TU Ilmenau Service GmbH regularly.

 

 

Language placement test: English

Language placement test: English

The language placement tests will be available on May 5, 2020 and May 19, 2020 (6 p.m.).

To register for the test is still possible.

address:

Ernst-Abbe-Zentrum (EAZ)

29, Ehrenberg street, room 2341

98693 Ilmenau

Please check the TU Ilmenau website regularly.

Opening a bank account

Opening a bank account

It's hard to open a bank account these days. Many bank branches are closed.

Commerzbank offers to open the account online. You can then confirm your identity and signature using a special POSTIDENT procedure at the Deutsche Post branch.

Sparkasse Arnstadt-Ilmenau has opened the branch at Homburger Platz. There you can make an appointment in person to open an account.

Information about other banks can be found on the different websites.

Important: To open an account you need the city registration certificate and registration certificate of the university.

Health insurance

Health insurance

In Germany you have to have a health insurance. Please check your registration to see which health insurance you need:

  • You are admitted directly to do a Bachelor, Master, Diploma - you need a statutory health insurance. Contact one of the health insurance companies mentioned below via e-mail:


    Techniker Krankenkasse: Mr. Sebastian Tost
    Barmer: Mr. Markus Hodermann
    DAK: Mr. Tim Schneider
    AOK: Ms. Sandra Tischer

  • You are admitted to the Academic Preparation Course (APC) or are older than 30 years - you need a private health insurance. You can purchase it online. These are for example:

    Care Concept
     Mawista
    DAAD Insurance
   
    NOTE: A private insurance has only a minimal coverage. Often you will have to pay your doctor's bill yourself and apply to your insurance company for reimbursement. Not all costs are covered either. Please remember that health insurance should provide good protection. Do not take the cheapest insurance. If you are unsure, ask a public health insurance company which they recommend.


Check out ourwe4you video tutorial on this topic here.

How to register at the city of Ilmenau

How to register at the city of Ilmenau

For urgent needs (e.g. after a new arrival in Ilmenau) you can arrange an individual appointment.

Please write an e-mail to einwohnermeldeamt@ilmenau.de.

Remember that you have to wear a mask (see "Mask obligation") in the town hall.

How to register at the aliens' registration office

How to register at the aliens' registration office

The Foreigners Authority remains closed also during May. No appointments are being made at the moment.
All visas and residence permits that have expired since 18 March or later are automatically extended until 30 June 2020.  


Attention: This is only valid for all people with main residence in the Ilm-Kreis.

This regulation applies within the Ilm-Kreis. It is not valid for re-entry to Germany if the residence permit has expired.

In urgent cases it is possible to make a contact by email vgo@ilm-kreis.de.

Financial Hardship Loans

Financial Hardship Loans

The Studierendenwerk Thüringen (student services) offers an interest-free loan of max. 800 €. Information can be found on the website Hardship Loans.