Reimbursement procedure of travel expenses

When does this hold?

  • holds for workshops, summer schools and annual meetings

  • project PI and one project participant receive reimbursement


How's the procedure? (changed on 1st September 2021)

  1. all travel expenses are processed by the home institution, including receipts & tickets

  2. administration of home institution sends the final invoice only with the billing address as follows
         Technische Universität Ilmenau
         Zentraler Rechnungseingang
         Max-Planck-Ring 14
         D-98693 Ilmenau
    electronically via mail to both of the following inboxes

  3. administration of TU Ilmenau transfers the costs back to home institution



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Transport, accommodation and orientation

Transportation to Ilmenau train
Reaching Erfurt with Deutsche Bahn and then travelling from Erfurt to Ilmenau with EB. Attention: some trains are divided in Plaue (one part goes to Meiningen, another to Ilmenau). Make sure that you are in the correct wagon and that you leave the train at „Ilmenau Bahnhof“. car
A71 with exits Ilmenau-Ost or Ilmenau-West. plane
Closest airports are Leipzig & Frankfurt. The new high-speed ICE track brings you within 40 minutes from Leipzig Hbf to Erfurt Hbf. Therefore, Leipzig might be an option in some cases.

Accommodation in Ilmenau

The following hotels have special conditions for visitors of TU Ilmenau. Please tell them during the booking/reservation process that you are visitor of TU Ilmenau to receive the discount.

  1. Mara Hotel (closest to station and campus)

  2. Hotel Tanne

  3. Hotel Zum Löwen

Campus of TU Ilmenau