Erasmus+ Europe

There are 3 Key Actions:

• Key Action 1 – Learning Mobility of Individuals
• Key Action 2 – Cooperation for innovation and the exchange of good practices
• Key Action 3 – Support for policy reform

If you are enrolled at a German higher education institution and still need to complete your studies (have ECTS credits open towards your degree), you can apply for an Erasmus mobility grant.

In addition to Germans and nationals of a country participating in the program, third-country nationals who complete a (full) course of study in Germany leading to a recognized degree can also participate in the Erasmus program. Exchange students are not eligible for an Erasmus grant.

Two types of student mobility (SM) are supported in the Erasmus program:
Study Abroad (SMS) and Internship Abroad (SMP).

In principle, the sending and the receiving higher education institution must hold an Erasmus University Charter (ECHE) relevant and valid for the action.

In addition, for a study abroad grant (SMS), the home and host universities must have concluded an Erasmus+ Inter-Institutional Agreement. In addition to the number of places and the possible length of stay, the subject of study in which exchanges can take place is also agreed in the cooperation agreement. By signing the agreement, both institutions commit themselves not to charge tuition fees to their Erasmus guest students.

As an enrolled student of the TU Ilmenau you can apply for an Erasmus stay. Participation/support is possible up to and including the doctorate.

Each host university requires at least a B1 or B2 level of the local language of instruction. You can find an overview of the language of instruction and requirements in the overview of our partner institutions.

To prove your current language skills to the host university, you can submit a certificate you have received or use the DAAD form. Please make sure that the certificate is not older than two years!

In addition to the language of instruction, you should have at least a basic knowledge (A1 level) of the corresponding national language. This will make communication and life on site easier for you.

With Erasmus+ you can complete stays in the program countries in other European countries during each phase of your studies:

• up to twelve months each in Bachelor, Master, Doctoral studies
• Study visits in other European countries of 2 - 12 months each (also multiple)
• Internships in other European countries of 2 - 12 months each (also multiple)
• Internships within one year after completion of a study phase (graduate internships), if the application was made within the last year of the study phase.

The months funded by LLP-ERASMUS (SMS and/or SMP) in the respective study phase will be counted towards the 12 months per phase in Erasmus+, the calculation does not start completely new.

Please note the semester dates of the partner institutions. Semester start is usually beginning / middle of September or January / February!

Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Cyprus, Iceland, Liechtenstein, Bosnia and Herzegovina, Northern Macedonia, Norway, Serbia and Turkey.

In addition to the above countries, the respective overseas territories are also eligible.

Here you can find the current list of Erasmus partner institutions and contact persons of our university.

Do you have an impairment and are unsure if your favorite facility meets your needs? Then search for the facility in the Inclusive Mobility database and find out more about the equipment and support options!

Would you like to know where other TU Ilmenau students spent their Erasmus study visit and what exciting things they experienced there? Then read here and see for yourself!

Currently, the following funding rates apply to three country groups for study visits (SMS):

Country group 1 - Countries with a higher cost of living - 600.00 euros/month
Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden

Country group 2 - Countries with a medium cost of living - 540.00 euros/month
Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain, Czech Republic, Cyprus

Country group 3 - Countries with a low cost of living - 540.00 euros/month
Bulgaria, Croatia, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey, Hungary

The TU Ilmenau supports your stay in the host country for study purposes. The final grant is calculated on the basis of your confirmed or recognized length of stay.

Funding for Erasmus students (SMS and SMP) without a scholarship is possible ("Zero Grants/LABEL" students). These students must meet all Erasmus eligibility requirements and can then benefit from all the advantages of the program (e.g. exemption from tuition fees in the host country).

A legal claim to funding through the Erasmus program (exchange place and financial support) does not exist and therefore cannot be asserted against the university.

Due to the current high demand for places and funding, we reserve the right to limit the funding period to four months. Days of stay beyond this are considered zero grant (without funding).

The Erasmus mobility grant is a subsidy and is in no way a full scholarship. You should use it to cover the additional costs that arise due to your stay abroad. The grant does not cover the costs that you have to bear at the TU Ilmenau anyway.

If you use environmentally friendly, sustainable means of transport for your trip to the host country, you can receive a subsidy from us. This includes trips by train, bus or the use of carpooling (several people in a car). We grant a bonus for up to six additional days of travel.

e.g. You use the train and need two travel days for your outward and return journey. Then we support your "green trip" with 2 days á 18/20 € (depending on the destination country) = 36/40 euros (one-time)

If any of the above characteristics apply to you, feel free to contact your International Office and secure an additional monthly grant during your Erasmus study period.

Not only the NA DAAD, but also the TU Ilmenau is concerned to support students with Erasmus+ funds and to enable mobility abroad who have physical, health or other limitations.

If you decide to do an Erasmus stay, we can submit an application to the NA DAAD to cover the additional costs incurred abroad. The grant amount is then based on the calculation of the additional needs caused by the stay abroad and is only made if other national agencies (integration offices, health insurance companies, regional associations, social welfare offices, student services) do not provide funding. An application should be submitted to the NA DAAD at least two months before the start of the stay.

In addition to receiving the Erasmus Mobility Grant, you can apply for Auslands-BaföG at the relevant BaföG office.

1 year before the stay: Contact the respective contact person at the TU Ilmenau and get detailed information about the desired exchange place, selection conditions or required prerequisites.

Our Erasmus partner institutions

Then apply for the exchange place with your contact person. This person decides about the allocation of the places.

The following application documents have to be submitted to the contact person:

• informal letter of application/ motivation
• curriculum vitae in tabular form
• certificate of all study and examination achievements
• proof of appropriate language skills (here you can use the DAAD language certificate)

The contact person selects the candidates according to the following criteria:

• study achievements
• motivation
• required language skills

You should start planning about a year before your planned stay and get in touch with the contact person at the TU Ilmenau.

Each host institution has different application deadlines. As long as your desired place is still available and the deadline at the desired institution has not yet expired, you are welcome to apply for the exchange semester.

You have been selected for an Erasmus stay (SMS)? Then contact Franziska Albrecht from the International Office! She will support you and give you valuable advice on how to proceed.

As a rule, a place confirmation by the contact person is linked to the granting of an Erasmus mobility allowance. However, there is no legal claim to this.

Please register in our Erasmus database and upload your documents. You will receive the link from the International Office.

•  Proof of the corresponding language of instruction (not older than two years) (you can submit the DAAD language certificate)
•  current transcript of records of the TU Ilmenau

The International Office will inform the partner institutions about the nominated students. After that you will receive an email with further instructions from the host university.

Application/registration forms must be completed for proper registration at the host university. The deadline for registration is usually 4 months before the semester starts there.

During your Erasmus stay (SMS) you will take courses with 22 to 30 ECTS per semester. You list these in your learning agreement.

You will clarify in advance with the responsible lecturers at the TU Ilmenau and your examination office which of the selected courses will be recognized as equivalent credits.

Please note that you cannot usually select courses from the entire range of courses offered by the host institution, as the Erasmus+ Inter-Institutional Agreements are concluded on a subject-related basis.

The promotion of language competence and language acquisition are among the guiding objectives of the European education program Erasmus+. The European Commission therefore supports Erasmus+ participants* in acquiring and deepening their working and/or national language.

The Online Language Support (OLS) system includes both a language test (before and after a mobility) and a language course.

Once selected, you will receive an invitation to take a language test in the working language of the mobility (exception: native speakers). You will take the first language test before the mobility and the second language test after the mobility. Only the first language test is compulsory. The test measures and documents the development of your language level through the mobility abroad and thus gives an indication of your abilities. In this respect, it is not a selection criterion for Erasmus+ funding. If you complete the test before the mobility with the language level C2, the language test after the mobility is not necessary.

Before you have passed the first language test, you can (after expressing interest) take further language courses in one or more national languages. This is no longer possible if you have already started a language course in the working language. Example: Erasmus+ students with the destination Belgium can - if registered early - use up to four language courses at the same time (working language: English, national languages: German, Flemish, French).

The conclusion of an Erasmus+ Grant Agreement or the award of an Erasmus+ Mobility Grant does not imply any insurance coverage.

As an Erasmus+ student, you are responsible for ensuring that you have sufficient insurance coverage in your host country.

Note: Your national health insurance generally provides basic insurance coverage for your stay in another EU country with the European Health Insurance Card. Coverage through the European Health Insurance Card or private insurance may be insufficient, especially if repatriation or special medical procedures are required. For such cases, supplementary private insurance may be useful.

Please check your health insurance coverage for your stay in the host country and take out additional insurance if necessary!

In addition to health insurance, it is also strongly recommended to take out liability and accident insurance for the host country!

The cost of living abroad depends on various factors. Decisive are the duration of your stay abroad, the conditions in your destination country and your own requirements or standard of living.

Possible costs incurred:

• Accommodation (rent and utilities)
• Catering (food and beverages)
• Insurance (health insurance, additional insurance(s))
• Education (books, teaching materials, semester fee)
• Telecommunications (internet, telephone, smartphone)
• Transportation (bus, train, subway)
• Leisure, sports, culture, excursions
• Clothing, toiletries, personal hygiene

• identification documents (passport, identity card) in original and copy
• insurance documents (health, liability, accident insurance, repatriation in case of illness), European health insurance card
• personal documents and Erasmus documents in paper and digital form (USB stick, cloud, etc.): learning agreement, confirmation of arrival/registration, rental contract, etc.
• travel documents (train, bus, plane tickets)
• EC card, credit card, possibly online banking account, cash for a few days
• important addresses and contacts (accommodation, International Office host institution, etc.)
• plug adapter
• clothing according to the climatic conditions in the host country (please note that in some southern countries there may be no heating and temperatures can drop sharply in the evenings/at night)

Please have your Confirmation of Arrival completed and signed by your host institution. Upload this document to the Mobility Online database to receive your first Erasmus installment.

After your arrival at the host university you realize that selected courses do not take place, collide with a schedule or do not meet your expectations? No problem, you can make changes in the "during mobility" part of your Learning Agreement.

Please write an email to your Erasmus coordinator Franziska Albrecht to coordinate the procedure.

A change to the Grant Agreement will be made if your period of stay is significantly extended.

If you would like to extend your stay by up to one additional semester (max. 12 months of funding possible), please contact the International Office by email. Under certain conditions, it is possible to receive the Erasmus mobility grant for additional months.

Do you have a special request during your stay?

Would you like to give feedback on your experiences after your stay or even share them with other students?

Then contact your coordinator at the International Office or one of the contact points recommended by us! We look forward to your report, tips or suggestions for improvement!

All examinations that you have taken abroad can be recognised. Your Examinations Office and your professor will decide whether it should be recognised as equivalent or additional work.

Additional credits are also listed in the certificate of achievement or in the graduation certificate. They have no effect on the credit points to be earned in the degree programme or the grade point average.

After completing your stay abroad, you must apply to the examination board of the faculty for recognition of the academic achievements gained abroad. Your examination office will tell you whether an informal application is sufficient or whether you need to fill out a form.

A recommendation for grade conversion can be found here.

After completing the recognition process, please upload a current certificate of all academic achievements to date, which also includes the academic achievements completed abroad, in Mobility Online database.

Is your Erasmus stay coming to an end? Then it is time to take care of some formal things, because after your return you have to submit some documents to the International Office.

• Confirmation of registration: Please use either the form provided by the TU Ilmenau or a form provided by the host institution. Please note that the certified period of stay also includes the examination period.
• EU Survey: You will receive an invitation to participate in the survey by e-mail.
• Field report: Please describe your experiences before and during your stay. The report should not exceed three A4 pages.
• Transcript of Records: Please ask your host institution issuing a transcript of your achievements abroad.

Please upload these documents to the Mobility Online database after your arrival in Germany.

The second Erasmus installment will be paid out if you provide all proof and fulfill all requirements. If you can prove less than 20 ECTS from the semester abroad, we reserve the right to withhold or reclaim parts or the entire Erasmus mobility grant.