ASC - Glossary

Responsible : University Computing Center

Two accounts give you access to all portal functions offered by the university.

Applicant-Account

You activate the Applicant-Account by registering once on the Campus Portal.

This gives you access to functions for applying for a Bachelor or Master degree program (degree studies), for applying for the Academic Preparation Course (pre-degree studies) or for enroling as a doctoral student.

Applicant-Account : Registration

Applicant-Account : Campus Portal Functions

Uni-Account

Once you are registered at the university, you can activate your Uni-Account.

The Uni-Account will be deactivated automatically three months after de-registration.

In the role student, the Uni-Account gives you access to all portal functions offered by the university for students, such as Moodle, webmail, intranet or the self-service functions of the student and examination administration in Campus Portal.

Uni-Account : Activation

Uni-Account : Campus Portal Functions

Responsible : Student Office, Exam Office

The matriculation regulations and the examination regulations provide the submission of a request to make use of certain regulations for students. The request must often be submitted within a specified period.

The administration checks the application and the evidence submitted with it to ensure that the conditions for claiming the regulation are met. If the application is submitted within the application deadline and the applicant meets the conditions, the administration will approve the application.

Forms are a proven tool for submitting requests to the administration in a relevant and targeted manner.

PDF forms : Overview

Some requests adressed to the Student Office as part of student administration can be submitted electronically in the Campus Portal.

Campus Portal : Role Student : Requests

Please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Requests tile, you will be offered the following requests.

Request for leave of absence : Procedure

Request for part-time studies : Procedure

Change personal data : Procedure

Request for de-registration : Procedure

Responsible : Academic Service Center

The ASC is an office space provided by the university with IT workstations on the second floor of the Mensa on the TU Ilmenau campus. It is operated by the Devision Academic Service Center.

University-internal and external service providers offer temporary office hours in the ASC on various days of the week.

ASC Consultation hours

ASC Contact

ASC Service Provider

ASC Intranet | Pages on Intranet

Responsible : Student Office

Students can be exempted from their studies for good cause. The prerequisite is the submission of a request for a leave of absence. The leave of absence is usually granted for one semester.

Request for leave of absence : Procedure

Campus Portal : Role Student : Requests / Leave of absence

Responsible : Student Office

The leave of absence certificate is a document provided by the Student Office for each approved leave of absence semester.

It contains information on the semester of leave of absence (e.g. SoSe 2024) and the reason for leave of absence (e.g. exam preparation).

Please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Student Services tile, you will be offered the leave of absence certificate for download under Reports.

Uni-Account activation

Campus Portal : Role Student : Student Services / Reports

Responsible : Admission Office, APC

The aim of the application is to obtain an admission letter or a study agreement for a study at the university. The application is therefore the prerequisite for enrolment in study and for registration at the university.

The application is made for a specific study program and a specific starting semester. Applicants can choose between study programs leading to a certificate, Bachelor, Master or PhD.

Certificate

The application for the Academic Preparation Course leading to a certificate is at the TUIL an integral part of the enrolment process.

First time enrolment as a collegiate : Procedure

Certificate course offer

Bachelor or Master

The application for a Bachelor or Master degree is made for a specific degree program.

Application for a degree program : Procedure

Bachelor degree programs

Master degree programs

PhD

The application for a PhD student is at the TUIL an integral part of the enrolment process.

First time enrolment as a PhD student : Procedure

University

The TU Ilmenau Campus Portal is a campus management system.

It supports the student life cycle with IT-based functions, starting with the application for a degree program and registration at the university by enroling in a degree program, through the organisation of the entire course of study to graduation, de-registration and the post-study phase as alumni.

Campus Portal : Functions

Student Office

The data control sheet provides an overview of all your data collected and stored by the university for the purpose of student administration.

Students can generate and download the document at any time on a daily basis.

Please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Student Services tile, you will be offered the data control sheet for download under Reports.

Uni-Account activation

Campus Portal : Role Student : Student Services / Reports

Responsible : Studierendenwerk Thüringen

With the successful re-registration for WiSe 2024, you have already paid the Deutschland semester ticket as part of the semester contribution.

The Deutschland semester ticket is valid for the winter semester 2024, starting on 01/10/2024 and ending on 31/03/2025.

Info of Studierendenwerk Thüringen

(last update 30/08/2024)

Retrieve the ticket

To retrieve the Deutschland semester ticket, please log in to the website of the VMT Verkehrsverbund Mittelthüringen with your Uni-Account and follow the instructions. You will receive an e-mail to your personal TU Ilmenau e-mail address (usually firstname.lastname@tu-ilmenau.de) after successful retrieval. In this e-mail you will receive your subscription number for the Deutschland semester ticket.

VMT Verkehrsverbund Mittelthüringen 

First-year students for WiSe 2024 will receive also their personal TU Ilmenau e-mail address with their Uni-Account activation.

Uni-Account activation 

Ticket on smartphone

The Deutschland semester ticket for use on your smartphone will be made available to you from October 1, 2024 and will be updated monthly. With the subscription number and your date of birth, you can request the Deutschland semester ticket in the app of the IOV Omnibusverkehr GmbH Ilmenau. You can already download the app from the IOV Omnibusverkehr GmbH Ilmenau. Please always use the latest version of the app.

IOV App - Google Play

IOV App - Apple Store

Ticket as chip card

Alternatively, you can apply in person for using the Deutschland semester ticket as a chip card at the IOV Omnibusverkehr GmbH Ilmenau Service Center by using the subscription number you received.

IOV Service Center

Exam Office

Studying on a degree course whose examination and study regulations provide for participation in a double degree program enables students to obtain the desired academic degree at two universities.

This is made possible by the coordination of the curricula content and the mutual recognition of examinations by the participating universities. After completing the degree course at one university, the student continues his studies at the partner university and obtains the degree from this university as a second degree.

Double degree : Courses

Student Office

In the case of double studies, you are enroled in at least two degree programs at the same university and time.

This is the case, for example, when you provisionally enrol on a Master degree program during the university-internal transition from Bachelor to Master. Until the end of the semester in which you are provisionally enroled in the Master degree program, you will study twice in two degree programs.

Transition from Bachelor to Master : Details

Request for double studies : Procedure

Responsible : Student Office

The prerequisite for participation in study is the enrolment of the prospective student in the university student administration system. Upon enrolment, the prospective student is linked to a specific study program. Prospective students can choose between study programs leading to a certificate, Bachelor, Master or PhD.

Certificate

Prospective students from abroad with a language-related admission to study at TUIL can be enroled in the Academic Preparation Course leading to a certificate. In the case of first-time enrolment, those interested in study preparation are simultaneously registered at the university and thus become collegiats with all rights and obligations.

First Enrolment as a collegiate : Procedure

Bachelor or Master

When enroling for the first time in a Bachelor or Master degree program, the prospective student is simultaneously registered at the university and thus becomes a student with all rights and obligations.

First time enrolment as a student : Procedure

Transition from Bachelor to Master : Details

PhD

Persons who wish to do a doctorate at the university can also enrol as PhD students.

In the case of first-time enrolment as a PhD student, the doctoral candidate is simultaneously registered at the university and thus becomes a student with all rights and obligations.

First time enrolment as a PhD student : Procedure

Transition from Master to PhD : Details

Without degree

Students from other universities who wish to complete part of their studies at the TUIL can enrol as TUIL students.

In the case of first-time enrolment at TUIL, the prospective student is simultaneously registered at the university and thus becomes a student with all rights and obligations.

First time enrolment as a student : Procedure

Student Office

Once you have completed your de-registration, the Student Office will provide you with a de-registration certificate.

Academic Service Center

FAQ (Frequently Asked Questions) are frequently asked questions with corresponding answers, usually sorted by topic.

FAQ - Application and admission

FAQ - Enrolment

FAQ - Student administration

FAQ - Exam administration

FAQ - Courses

FAQ - Room pool

FAQ - ASC

FAQ - IT Services

Student Office, Exam Office

Forms are a proven tool for submitting requests or notifications to the administration in a relevant and targeted manner.

PDF forms : Overview

Some requests adressed to the Student Office as part of student administration can be submitted electronically in the Campus Portal.

Campus Portal : Role Student : Requests

Please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Requests tile, you will be offered the following requests.

Request for leave of absence : Procedure

Request for part-time studies : Procedure

Change personal data : Procedure

Request for de-registration : Procedure

Student Office

Responsible : Student Office

When the person interested in studying enrols for the first time, he is also registered at the university and thus becomes a collegiate / student with all rights and obligations.

First time enrolment as a collegiate : Procedure

First time enrolment as a student : Procedure

First time enrolment as a PhD student : Procedure

A change of study program or an enrolment in an additional degree program does not affect your registration at TUIL or your status as a student, provided that you have properly re-registered for the semester in which the change of study program or enrolment is to take place.

Re-registration : Procedure

Student Office

The registration certificate is a semester-related document provided by the Student Office for each student registered at the university.

It contains information on the degree program, the type (e.g. on-campus studies) and form (e.g. full-time studies) of studies, the university semesters, the subject semesters and the status of the student (e.g. leave of absence).

Please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Student Services tile, you will be offered the registration certificate for download under Reports.

Uni-Account activation

Campus Portal : Role Student : Student Services / Reports

University Computing Center

If you have problems with your Uni-Account, the use of IT services offered by the university or the use of the multifunctional chip card thoska, please contact the IT Service Desk.

IT Service Desk

Responsible : Free State Thuringia

The IT services offered by the Free State Thuringia are provided via portals on the Internet.

The service finder provides you, depending on your information requirements, for situations such as birth, marriage, relocation, etc., with information on official services and official forms.

Service finder

University Computing Center

The IT services offered by the university are provided via portals on the internet and intranet. Students have access to these services after activating their Uni-Account.

The Applicant-Account used for a study application does not allow access to the services offered to students.

Uni-Account activation

Registration for multi-factor authentication

thoska functions

Campus Portal

Online Exam Administration Portal

Interactive Curricula Portal

Web Mail Portal

Moodle Portal

Search for telephone numbers and e-mail addresses

Intranet Portal | Pages on the Intranet

Employer

Working alongside studies does not require the approval of the university.

The employment contract is concluded between the employer and the student as an employee.

Working alongside studies : Details

Student Office

When you enrol in a degree program, the university stores your personal contact data, which it needs to communicate with you.

Please check and update this data regularly.

Edit contact data : Procedure

Student Office

Each prospective student gets in contact with a public health insurance company immediately before enroling as student in a degree program (degree studies). This is required even if health insurance already exists with a private provider.

The public health insurance company checks the current insured status of the prospective student on an individual basis and reports the result of the check to the university via the electronic reporting procedure of the public health insurance companies.

Technically, reporting is done from the health insurance company IT system using a special data format via an electronic interface directly into the university's student administration system. No paper or PDF documents are transmitted.

A new electronic report by the public health insurance company initiated by the student may also be required during the course of studies in the degree program (subject studies).

Electronic student registration procedure

Room pool and planning

The university's teaching room pool includes lecture halls and seminar rooms. Teaching and examination events are primarily planned in these rooms each semester. In addition, the faculty's own rooms are also used for teaching and examination events at the request of the lecturers.

Members of the university can also use the teaching rooms in the room pool for other events.

Request for using free rooms : Procedure

Room pool and planning

All courses (lectures, tutorials, seminars and internships) specified in the curricula of the degree programs (see study and examination regulations of the degree program) are generally offered in the semesters specified there (SoSe or WiSe) and with the number of hours (SWS - semester hours per week) specified there.

Courses offered : Details

The dates of scheduled courses are announced in the course catalog Open Timetable on a semester-by-semester basis.

Course catalog Open Timetable

Open Timetable Quick Start Guide

Departments

The Master aptitude test is a regular step in the application process for a Master degree program.

It is carried out under the responsibility of the departments, mostly without the participation of the applicant, on the base of the documents uploaded electronically in the applicant portal and sent with the application for admission.

Master aptitude test : Details

University

Regulations govern the procedures at the university and determine the rights and obligations of its members and affiliates.

Regulations of the University : Overview

Student Office

In the case of parallel studies, you are enrolled at two universities in at least one degree program each at the same time.

Student Office

When you enrol on a degree program, the university stores data about you that it needs to administer your studies.

Please check and update this data regularly.

Change personal data : Procedure

Campus Portal : Role Student : Requests / Change personal data

Exam Office

The staff at the Exam Office handle all examination administration processes, from registering for examinations, creating examination lists and recording grades in the examination administration system up to printing certificates and diplomas upon successful completion of the degree program.

The online examination administration portal offers self-service functions for students to register and deregister for examinations and to provide certificates, e.g. grade overviews and examination registration confirmations.

Online Exam Administration Portal

FAQ - Exam administration

Exam Office

By enroling in a degree program, students acquire the right to take examinations in their degree program.

This entitlement to take examinations in the enroled degree program is lost as soon as the student finally fails an examination from the curriculum of his degree program.

This is referred to as the loss of the exam entitlement in this degree program. This means that the study objective, i.e. graduation from the chosen degree program, can no longer be achieved.

Exam Office

In the event of a student dropping out without completing his chosen degree program, the Exam Office will issue an exam entitlement certificate for the student dropping out.

This shows whether the exam entitlement in the relevant degree program still exists or has been lost, e.g. due to the final failure of an examination.

Exam Office

All examinations specified in the curricula of the degree programs (see study and examination regulations of the degree program) are generally offered during the examination period of each semester.

The dates of scheduled examinations (usually written examinations) are announced semester by semester in the course catalog Open Timetable.

Exam schedule : Details

Non-scheduled examinations, so-called examinations by arrangement, are announced in a PDF document on a semester-by-semester basis. Please arrange an examination date yourself with the examiner.

WiSe 2023 : Exams by arrangement

Student Office

The examination and study regulations of each degree program include a curriculum of study. The number of semesters specified therein for complete study of the degree program in attendance constitutes the standard period of study for this degree program. The standard period of study is thus related to the study program and is specified in semesters.

Fee obligation when exceeding the standard period of study

Student Office

By re-registering, you inform the university that you will continue your studies in the following semester.

The re-registration refers to the registration at the University regardless of whether you will continue your studies in your currently enroled program or in another program at the University.

At the same time, you secure your status as a student or collegiate.

Re-registration : Procedure

Student Office

The semester contribution is a compulsory, solidarity-based levy that is charged at all universities throughout Germany in varying amounts. Before each semester, the respective university collects the contribution on behalf of the payees for the Studierendenwerk and the Student Council. Payment of the semester contribution is a prerequisite for enrolment at the university and for re-registration each semester.

Semester contribution for re-registrants

Re-registration : Procedure

Vice President for Studies and Teaching

The course of each semester is determined by calendar key points defined in advance.

Deadlines and dates

Attention

The following information on the semester ticket is only valid until the end of SoSe 2024.
From WiSe 2024 the Deutschland semester ticket will apply.

Responsible : Studierendenwerk Thüringen

Responsible: Admission Office, Student Office

When applying for or during enroling in a degree program, the university requires the submission of an accepted language certificate as proof of knowledge of the language of instruction of the degree program.

Only language certificates from selected language test providers are accepted.

Accepted language certificates

Student Office, University Computer Center

thoska, the Thuringian university and student union card, is a multifunctional chip card with a MIFARE DESFire chip.

With its primary function as a student ID, you will need your card especially for optical authentication at the student and exam administration but also as a semester ticket.

Collegiates and students can use their card immediately upon receipt with all features.

Student ID thoska : Details

Student Office

First degree, second degree, consecutive Master degree, postgraduate degree and degree program for qualified professionals are possible forms of study.

Student Office

You have successfully completed a study program and would like to be deroled from it and enroled on another study program.

Alternatively, you would like to be deroled from a study program without a degree and enroled in another study program.

Before and after the change of study program, you are only enroled in one study program.

The completion of a change of study program within the university requires the existence of a valid admission letter for the target program.

Request for change of study program : Procedure

Exam Office

The examination and study regulations of a degree program contain the curriculum of the degree program.

All courses (lectures, tutorials, seminars, internships) are listed with their semester location (WiSe or SoSe) and their number of hours (SWS - semester hours per week).

The curriculum is a recommendation for the course of study. Compliance with this recommendation enables students to complete the degree program within the standard period of study.

An electronic overview of the curricula of all degree programs offered by the university can be found under the following link.

Interactive curricula

Student Office

Full-time study, part-time study and dual study are possible study types.

Of these, TU Ilmenau offers full-time and part-time studies.

Student Office

Student Office

The staff at the Student Office handle all student administration processes from first enrolment (registration) up to de-registration.

Applications for leave of absence, for change of degree program, for part-time studies and re-registration for the following semester and the associated collection of the semester contribution are processed via the Campus Portal.

The Student Office also provides certificates in the Campus Portal, e.g. for enrolment and de-registration, for the course of studies or for leave of absence.

Campus Portal : Role Student : Student Services / Reports

FAQ - Student administration

Student Office consultation hours

Student Office

Working students or students with special obligations or in special study periods will be admitted as part-time students upon request.

Semesters in part-time study are counted as full university semesters, but generally as half degree program semesters, regardless of the periods of study specified in the curriculum of the study program. Part-time students have the same membership status as full-time students.

Request for part-time studies : Procedure

Campus Portal : Role Student : Requests / Part-time studies

Exam Office

In the event of a student dropping out without completing his chosen degree program, the Exam Office will issue a clearance certificate for the student dropping out.

This shows whether the exam entitlement in the relevant degree program still exists or has been lost, e.g. due to the final failure of an examination.

Student Office

For its own Bachelor students, the University offers provisional enrolment in the Master degree program under certain conditions in addition to the change of study program when transitioning from the Bachelor to the Master degree program.

Transition from Bachelor to Master : Details

Student Office

For its own Master students, the University offers a transition from Master to PhD studies without interrupting registration.

Transition from Master to PhD : Details

Room pool and planning

The course catalog includes all teaching and examination activities planned for a semester.

For each course, the name of the course, the room, the type of course (lecture / exercise / practical / written exam), the building, the name of the module to which the course is assigned, a link to the module description (interactive study plan), the calendar weeks in which the course is offered, the date, the lecturer and the target group of the course (seminar groups of the degree programs) are listed.

Course catalog Open Timetable

Open Timetable Quick Start Guide

Timetable

Timetable Quick Start Guide

Interactive Curricula

Responsible : Student Office, Exam Office

A course of study that has been interrupted due to a de-enrolment from a degree program can be continued, provided that the examination entitlement in the degree program in question still exists and the degree program is still offered by TUIL.

After submission of the request for re-enrolment and positive examination of the individual case by the Student Office and the Exam Office, re-enrolment takes place.

Request for re-enrolment

Admission Office

As part of the application process for a degree program, the Admission Office checks whether the applicant meets the admission requirements for the degree program in question. If the result of the examination is positive, an admission letter is issued.

As an external applicant please log in to the Campus Portal with your Applicant-Account in the role of applicant. After clicking on the Inbox button, you will be offered the admission letter for download.

As a TUIL student please log in to the Campus Portal with your Uni-Account in the role of student. After clicking on the Apply tile and clicking on the Inbox button, you will be offered the admission letter for download.

Campus Portal : Role Applicant

Campus Portal : Role Student

Admission letter : Details

Application and admission