Erasmus+ worldwide

If you are enrolled at TU Ilmenau, still have to take exams and there are free places for your study program at the corresponding partner university, you can apply for the Erasmus+ worldwide program to the responsible university teacher.

In addition to Germans and nationals of a country participating in the program, third-country nationals who complete a (full) course of study in Germany leading to a recognized degree can also participate in the Erasmus program. Exchange students are not eligible for an Erasmus grant. Funding for a stay in the home country is not possible.

n the Erasmus+ worldwide - program two types of student mobility (SM) are supported:
Student Mobility for Study (SMS) and Student Mobility for Placements (SMP).

In principle, the sending and the receiving university must be in possession of a valid Erasmus University Charter (ECHE) relevant to the measure. This is the case at the TU Ilmenau.

For a study abroad grant (SMS), the home and host university must also have concluded an Erasmus+ Inter-Institutional Agreement. In addition to the number of places and the possible length of stay, the subject of study in which the exchange can take place is also agreed in the cooperation agreement. By signing the agreement, both institutions undertake not to charge tuition fees to their Erasmus guest students and to recognize the academic achievements accordingly.

As an enrolled student of the TU Ilmenau, you can apply for an Erasmus+ worldwide stay from the second year of your Bachelor's degree or from the first year of your Master's degree. Participation/support is possible up to and including the doctorate and depends on the number of places in the respective study phase.

Each host university requires at least a B1/B2 level of the language of instruction there. As a rule, this is English.

To prove your current language skills to the host university, you can submit a valid language certificate or use the DAAD form. The Language Department will be happy to assist you in confirming your language level. Please make sure that the certificate is not older than two years!

In addition to the language of instruction, you should have a basic knowledge (at least A1 level) of the corresponding national language. This will make communication and life on site easier for you.

With Erasmus+ worldwide, you can spend time in partner countries during each phase of your studies, depending on availability:

- up to twelve months each in Bachelor, Master, Doctoral studies
- Study visits at a partner institution of at least 3 - 12 months (also multiple)
- Internships at a partner institution of 2 - 12 months each (also multiple)

Please note the semester dates of the partner institutions. The start of the semester differs from our semester times sometimes strongly!

Universitas Atma Jaya Yogjakarta (UAJY)

Prof. Martin Löffelholz
Faculty of Media and Communication Science (PhD's)   
language requirements: B2 English
places available:  none at present

+++ Due to the current political situation no exchanges are possible +++

National Research University "Moscow Engergetic Institute"

Prof. Hannes Töpfer / Diana Butters
Engineering Informatics / Electrical Engineering / Information Technology (students in master's level)
language requirements: B2 English
places available: special announcement for WS 22/23

St. Petersburg University (SPbU)

Prof. Kerstin Pezoldt 
Business Informatics / Media Economics (students in master's level)
language requirements: B2 Russian/English
places available: special announcement for WS 22/23

Electrotechnical University "LETI" St. Petersburg

Prof. Matthias Hein

Electrical engineering / information technology (students in master's level)
language requirements: B2 English
places available: special announcement for WS 22/23

KNRTU Kazan / GRIAT

Dr. Heiner Dintera
RCSE / CSP (students in master's level)
language requirements: B2 English
places available: special announcement for WS 22/23

For the project starting in 2020, a total of 3 places are available for all universities (except ITMO University) (there is an overall application process here).

Currently, the following funding rates for study stays (SMS) / internship stays (SMP) apply to all partner countries:

monthly residence rate: 700 Euro

Travel allowance: depending on the distance to the partner university (see next tab)

TU Ilmenau initially funds 80% of the total stay in the host country. The final grant will be calculated on the basis of your confirmed or recognized duration of stay after submission of all necessary documents.

A postponement of your stay (late arrival or early departure) will result in a reduction of the funds.

A legal claim to funding through the Erasmus program (exchange place and financial support) does not exist and can therefore not be asserted against the university.

In its Erasmus+ program, the EU provides a travel grant for each grantee. This is calculated as follows:

one-way distance                          | one-time travel allowance per participant
(according to distance calculator)

   500 - 1,999 kilometers                 275 EUR

2,000 - 2,999 kilometers                 360 EUR

3,000 - 3,999 kilometers                 530 EUR

4,000 - 7,999 kilometers                 820 EUR

8.000 and more kilometers          1.500 EUR

Click here for the EU distance calculator

The Erasmus Mobility Grant is a subsidy for the additional costs incurred abroad and is not a full scholarship. The grant usually does not cover all costs on site. Those who undertake such a project urgently need to bring other resources (private or subsidies) to bear. Especially in countries such as the USA, possibly Malaysia, Russian Federation, the cost of living at the places of study is at least as high as in Germany if not much higher.

The same applies to the travel allowance (see previous tab), which is only a subsidy for the travel costs incurred, but does not have to cover them completely.

As an Erasmus student you are exempt from paying tuition fees at the host university. During your stay abroad you are still enrolled at TU Ilmenau and therefore obliged to pay our semester fee.

Comparable contributions for service offers of the partner universities, insurance premiums, student social contributions as well as costs for the use of materials do not count as tuition fees.

Social Top-up: Additional funds for students with disabilities (GdB 30 and above)

Students with a degree of disability (GdB) of at least 30 can receive a top-up of 200 euros per month. The GdB must be proven to the International Office.

Grants for severely disabled students (GdB 50 and above)

Not only the NA DAAD, but also the TU Ilmenau is interested in supporting severely disabled students with Erasmus+ funds and enabling mobility abroad.

If you decide to do an Erasmus stay, we will submit an application to the NA DAAD for you. In this application, we will list the additional financial requirements associated with your mobility abroad. The approval is then based on the calculation of the additional needs related to the stay abroad and is only granted if other national agencies (integration offices, health insurance companies, regional associations, social welfare offices, student services, etc.) do not provide funding.

An application should be submitted to the NA DAAD at least two months before the start of the stay, so you should approach your International Office well in advance.

The GdB must be proven to the International Office.

You have one or more children and don't want to miss out on an Erasmus+ stay (SMS)?

We support your activity with an additional social top-up of 200,00 Euro per month.

You prove to the International Office that you are taking your child(ren) with you by means of travel documents or proof of care. The payment is usually made after the stay.

You will discuss the options with your coordinator and the relevant cooperation officer.

In addition to receiving the Erasmus mobility grant, you can apply for other (funding) opportunities.

If you receive BaföG in Germany, you can apply for BaföG abroad at the relevant BaföG office. Be aware that every grant of more than 300€ will be offset against the Auslands-BAföG.

You can also apply to the International Office for a grant within the framework of a university partnership. (see Intranet)

1 year before the stay: Go in contact with the respective cooperation officer of the TU Ilmenau and get detailed information about the desired exchange place, selection conditions, application deadlines and necessary requirements or ask at the International Office of your university.

Indonesia:

Universitas Atma Jaya Yogjakarta
Prof. Martin Löffelholz

Malaysia:

Universiti Teknologi Malaysia
Prof. Jens Haueisen

Russia:

ITMO University
Prof. Thomas Hannapel

Kazan National Research Technical University
Dr. Heiner Dintera

National Reserach University
Moscow Power Engineering Institute "MPEI"
Prof. Hannes Töpfer

Saint Petersburg Electrotechnical
University "LETI" 
Prof. Matthias Hein

St. Petersburg State University
Prof. Kerstin Pezoldt

Ukraine:

Lviv Polytechnical National University
Dr. Rostyslav Mastylo

National University "Zaporizhzhia Polytechnic" (NUZP)
Dr. Karsten Henke

USA:

University of Central Florida
Dr. Andreas Schwarz

Vietnam:

Thai Nguyen University of Technology
Prof. Horst Puta emer.

For further questions about the scholarship contact

Corinna Wedekind

phone 69 1736

corinna.wedekind@tu-ilmenau.de

Then apply for an exchange place with your contact person by the following deadlines

January 15 for a stay in the following winter semester

June 15 for a stay in the following summer semester

A commission consisting of cooperation officers from both partner institutions will decide on the allocation of places.

The following application documents have to be submitted to the contact person by the respective deadline:

• informal letter of application/letter of motivation
• Curriculum vitae in tabular form
• current certificate of all study and examination achievements
• Proof of appropriate language skills in the language of instruction or working language (see overview of exchange opportunities)

The selection of potential scholarship holders is based on the following criteria:

• academic performance and progress
• motivation
• required language skills

If there are too many applicants for a few places, priority will be given to the top places via a ranking list. Those who have to be rejected can either try again in the following semester or choose one of our other exchange opportunities.

After selection, the International Office will receive a notification from the cooperation officer about the ranking list. A selection means at the same time that you will receive a confirmation of a place as well as the request to apply for the Erasmus+ worldwide scholarship in our database. For this purpose, the co-opreration officer of the TU Ilmenau will send an appropriate nomination information to the International Office, in which your e-mail address will be communicated.

At the same time, the International Office will send your nomination to the partner institution with the request to provide you with all registration/application information for the host institution.

For all organizational questions please contact Franziska Rau in general and for questions regarding the Erasmus+ worldwide scholarship contact Corinna Wedekind from the International Office as well as for technical questions the respective coordinator! They will support you and give you valuable advice on how to proceed.

As a rule, a confirmation of a place by the contact person is linked to the granting of an Erasmus+ worldwide mobility grant. However, there is no legal entitlement to this.

Please register in our Erasmus database and upload your documents. You will receive the link from the International Office.

The database checks in the background if you are enrolled. Please answer all categories truthfully, the funding documents will be generated accordingly from your information.

The International Office will inform the partner institutions about the nominated students. After that you will receive an email with further instructions from the host university.

There are application/registration procedures for proper registration at the host university. You will receive the relevant key data from the respective host institution. Follow the registration guidelines stated therein.

If you have any questions, please contact corinna.wedekind@tu-ilmenau.de.

During your Erasmus+ worldwide stay (SMS) you will take courses amounting to 30 ECTS credits per semester. You will list these in your Learning Agreement, which will be made available to you via our database.

You will clarify in advance with the responsible lecturers at the TU Ilmenau and your examination office which of the selected courses will be recognized as equivalent achievements or which achievements can be brought in accordingly.

Please note that you usually cannot select courses from the entire range of courses offered by the host institution, as the Erasmus+ worldwide Inter-Institutional Agreements are concluded on a subject-related basis.

A grant agreement will be concluded with the International Office of your university. The payment of the grant follows certain criteria, which will be discussed in detail at the International Office for signature. Scholarship holders are required to repay the funds, do not follow the agreements. There is no legal claim to the scholarship.

The conclusion of an Erasmus+ Grant Agreement or the award of an Erasmus+ Mobility Grant does not imply any insurance coverage.

As an Erasmus+ student, you are responsible for ensuring that you have sufficient insurance coverage in the host country.

Note: Please check your health insurance coverage for your stay in the host country and take out additional insurance if necessary!

In addition to health insurance, it is also strongly recommended that you take out liability and accident insurance for the host country! Furthermore, the insurer should be asked about benefits in case of a pandemic.

For the precaution of your health and reduction of the costs during the stay we recommend:

• have preventive check-ups (e.g. dentist, gynecologist) while still in Germany.
• ask your family doctor about necessary vaccinations; if you want to travel to endangered areas (e.g. malaria areas), please indicate this separately
• to have dental repairs done before departure
• in the case of chronic illnesses, etc., you should always consult your doctor before traveling

How high your costs are abroad depends on various factors. Decisive are the duration of your stay abroad, the conditions in your destination country and your own requirements or standard of living.

Possible costs incurred:

•  Visa and additional fees
•  Transportation (bus, train, subway, etc.)
•  Accommodation (rent and utilities)
•  Food (food and beverages)
•  Insurance (health insurance, additional insurance(s))
•  Education (books, teaching materials, semester fee, etc.)
•  Telecommunications (internet, telephone, smartphone)
•  Leisure, sports, culture, excursions
•  Clothing, toiletries, personal hygiene

Please note that in case of illness or accident, you will usually have to pay the costs in advance, which you can then recover through your insurer.

Contact former outgoers or look for travel reports; they usually tell and recommend the cheapest opportunities and tastiest alternatives.

• Identification documents (passport, ID card) in original and copy; if necessary online copies on a drive or stick
• insurance documents (health, liability, accident insurance, repatriation in case of illness), European Health Insurance Card if applicable
• Personal documents and Erasmus documents in paper and digital form (USB stick, cloud, or similar): Learning Agreement, Confirmation of arrival/registration, rental contract, etc.
• Travel documents (train, bus, plane tickets)
• EC card, credit card, possibly online banking account, cash for a few days
• important addresses and contacts (accommodation, International Office host institution, etc.)
• plug adapter
• clothing according to the climatic conditions in the host country (please note that in some southern countries there may be no heating and temperatures can drop sharply in the evenings/at night)

After your arrival at the host university you realize that selected courses do not take place, collide with a schedule or do not meet your expectations? No problem, because you can make changes in the "during mobility" part of your Learning Agreement.

You can usually find this part in your scholarship applicant account.

Please write an email to your Erasmus coordinator Corinna Wedekind to discuss the procedure.

An amendment to the Grant Agreement will be made if your period of stay changes significantly (more than 5 days). You are obliged to immediately inform your contact person by e-mail about any changes in the duration of your stay.

Extension of stays with a further funding in the Erasmus+ worldwide program are only possible with the agreement of the cooperation officer!

Do you have massive problems with the implementation of the program? Are some things still unclear to you or do you need help with your tasks?

Then you can confidently turn to your coordinator or contact the contact points recommended contact points recommended by us.

Your Erasmus stay is coming to an end? Then it is time to take care of some formal things, because after your return you have to submit some documents to the International Office.

• Confirmation of registration: Please use the TU Ilmenau form that you received from Corinna Wedekind. The date of signature MUST correspond to the date of the last day of your stay!
• EU-Survey: You will receive an invitation to participate in the survey via e-mail about 1 month before the end of your funding period.
• Transcript of Records: Please ask your host institution to issue a transcript of records for the work you have done abroad. Please note that the certified period of stay also includes the examination period.
• EU-recognition report: approx. 1 month after the end of your funding period you will receive a questionnaire for the recognition of your achievements, if you answered the question of recognition with NO in the EU-survey. Please fill it out as much as you can.

Please send the documents CONFIRMATION OF REGISTRATION and TRANSCRIPT OF RECORDS after your arrival in Germany by e-mail to your Erasmus+ worldwide coordinator Corinna Wedekind.

If all documents are submitted and all requirements are met, the second Erasmus installment will be paid.

All examinations that you have taken abroad can be recognized. Your examination office and your professor will decide whether the credits will be recognized as equivalent or additional credits.
Additional achievements are also listed in the certificate of achievement or in the diploma supplement. They have no effect on the credit points to be earned in the course of study or on the grade point average.

At the end of your stay abroad, you must submit an informal application to the faculty's examination board for recognition of the academic achievements gained abroad and enclose your current learning agreement and the transcript of records.

A recommendation for grade conversion can be found here.

After completing the recognition process, please send a current certificate of all academic achievements to date, which also includes the academic achievements completed abroad.