Erasmus+ staff mobility for teaching in Europe and worldwide

There must be a so-called Inter-Institutional Agreement (IIA) between the TU Ilmenau and the host university. This agreement specifies the number of persons as well as the duration of the stay and the subject of study/teaching.

If there is no IIA between your desired institution and us or your desired subject is not specified in the contract, the agreement can usually be concluded or adapted very easily.

Duration of stays:

• at least 2 consecutive days of stay (working days) up to a maximum of 60 days (no vacation days, weekends, etc.)
• at least 8 teaching units (45 minutes each) per short stay or week - for longer stays the number will be increased accordingly

Who can participate?

• Lecturers who have a contractual relationship with the TU Ilmenau
• Lecturers without endowment
• lecturers
• research assistants
• Emeritus professors and retired lecturers

You can teach at the following Erasmus+ institutions. Please discuss the time and scope of your teaching activities with your colleagues.

Please plan your stays carefully. The following application deadlines must be met for Erasmus+ funding applications:

Period of stay                        / Application deadline

1 January - 30 April               / 15 October (of the previous year)

1 May - 31 August                 / 15 February

1 September - 31 December / 15 June

1. Get in touch with the contact person at TU Ilmenau (see list).
2. Contact the host institution and create your individual program (teaching, student support, etc.) day by day.
3. Prepare your business trip application and have it signed by your supervisor.
4. Applicateno later than 2 months before planned travel (see application deadlines) at your contact person in international office.
   After registration please, do not forget to finish with login and password and upload your signed business trip application.
5. Send your original business trip application to the International Office.
6. You will receive information and forms (Mobility Agreement, Confirmation of stay) for the trip via the database.
7. You have to complete the Mobility Agreement (including your travel plan), sign it, and submit it to the database no later than 1 month prior to the start of your trip.
8. Please check if there is sufficient insurance coverage for your trip. No insurance coverage is associated with the Erasmus+ grant. You must organize and finance sufficient insurance coverage (health, accident, liability) yourself. This will be requested by the database for the grant agreement to be drawn up.
9. Afterwards you will receive a Grant Agreement (Grant Agreement_Staff mobility for teaching), in which all funding conditions are specified. It must also be signed and submitted to the IO before the start of the trip.
10. Now you can organize your travel tickets etc.

Please also note the information on business trips abroad.

And now the trip can begin!

Download an overview

Subsistence costs are calculated according to daily rates, i.e. working days on site. Free weekend days/holidays, vacation or sick days cannot be subsidized. Subsistence costs are staggered according to fixed country groups:

Denmark, Finland, Ireland,
Iceland, Liechtenstein, Luxembourg,
Norway, Sweden, (Faroer Islands,
Switzerland,UK on request and with
existing contract)
180 €/day (until 14th day of travel)

Belgium, France, Greece,
Italy, Malta, Netherlands, Austria,
Portugal, Spain, Cyprus (Andorra,
Monaco, Vatican-City on request and
with existing contract)
160 €/day (until 14th travel day)

Bulgaria, Estonia, Croatia, Latvia,
Lithuania, North- Macedonia, Poland,
Romania, Slovakia, Slovenia,
Czech Republic, Turkey, Hungary
140 €/day (until 14th travel day)

Available travel costs are calculated used by the Distance Calculators of the EU Commission. The displayed distance is the one-way distance as the crow flies. Higher subsidies can be claimed for the use of "green" means of travel (at least half of the route is covered by it, e.g. travel).

one-way distance   | normal     | amount with
                                 amount    | green travel
                                 (= round trip)

0 - 99 km                |      23 €     |    -
100 - 499 km          |    180 €     | 210 €
500 - 1999 km        |    275 €     | 320 €
2000 - 2999 km      |    360 €     | 410 €
3000 - 3999 km      |    530 €     | 610 €
4000 - 7999 km      |    820 €     |    -
8000 km and more | 1.500 €     |    -

According to the business trip statement (which can be found on the intranet), funding is provided in the amount of the costs incurred up to a maximum of the flat rates applied.

Lecturers with a certificate of severe disability (from 50 GdB) receive special financial support from the EU. The special application for this must be submitted to the NA DAAD at least 2 months before the start of the mobility. More information is available on the DAAD website.

The additional costs associated with a trip can be covered up to a maximum of €10,000.

Please contact Corinna Wedekind at the International Office in advance.

Do you have massive problems with the implementation of the program? Are some things still unclear to you or do you need support in accomplishing your tasks?

Or would you like to give feedback?

Then you can confidentially turn to your coordinator or contact the contact recommended contact points.

Upon completion, please submit the following documents to the International Office:

• Certificate of stay from the host institution (STA-confirmation of stay)
• Business trip statement (see Intranet)

In addition, you will be asked by e-mail to participate in the EU-Survey online survey. You will then be reimbursed for the costs incurred up to a maximum of the flat rate (travel costs + flat rate for stay).

There must be a so-called Inter-Institutional Agreement (IIA) between the TU Ilmenau and the host university. This agreement specifies the number of persons as well as the duration of the stay and the subject of study/teaching.

Since 2016, TU Ilmenau has been participating in the Erasmus+ program worldwide. You can plan a teaching stay in consultation with the respective responsible colleagues.

Duration of stays:

• At least 5 full days at the destination (max. 14 days) + one day each for arrival and departure (no vacation days, weekends, etc.)
• At least 8 lessons per week - more for longer stays

Who can participate?

• Lecturers who have a contractual relationship with the TU Ilmenau
• Lecturers without endowment
• lecturers
• research assistants
• Emeritus professors and retired lecturers

• emeritierte Professor*innen und Lehrende im Ruhestand

You can teach at the following Erasmus+ institutions. Please discuss the time and scope of your teaching activities with your colleagues.

Indonesia (bis 31.07.2026)
Universitas Atma Jaya Yogyakarta | Prof. Martin Löffelholz (in consultation)

Malaysia (bis 31.07.2026)
Universiti Teknologi Malaysia| Prof. Jens Haueisen (in consultation

Please plan your stays carefully. The following application deadlines must be met for Erasmus+ funding applications:

Period of stay                        / Application deadline

1 January - 30 April               / 15 October (of the previous year)

1 May - 31 August                 / 15 February

1 September - 31 December / 15 June

This is your preparation and application roadmap:

1. Contact the responsible person (see listing under Requirements/ responsible persons / free places) at TU Ilmenau.
2. Contact the host institution and together create a program for you that breaks down your plans (teaching, doctoral supervision, etc.) per day.
3. Email the International Office - at least 2 months before planned travel with the completed application form.
4. Prepare your business trip application ( you can find it on the Intranet) and have it signed by your supervisor and send it to IO.
5. You will receive information and forms (Mobility Agreement, Confirmation of stay) for the trip from the International Office. The host institution must also provide you with an invitation for your stay, which you can use to apply for the visa.
6. You must complete the Mobility Agreement (including your itinerary), sign it, and submit it to the IO no later than 1 month prior to the start of your trip.
7. Please take out insurance that is valid for your trip. No insurance coverage is associated with the Erasmus+ grant. You must organize and finance sufficient insurance coverage (health, accident, liability) yourself. This will be requested by the International Office for the grant agreement to be drawn up.
8. Afterwards you will receive a Grant Agreement (Grant Agreement_Staff mobility for teaching), in which all funding conditions are specified. It must also be signed and submitted to the IO before the start of the trip.
9. Apply for a visa for your destination country. Please keep in mind that some consulates have longer processing times and you should submit the application well in advance of your trip.

Now the journey can begin!

Please also note the information on business trips abroad (to be found on the intranet).

The stay costs are calculated according to daily rates of 180 € / day, i.e. arrival and departure days plus working days on site. Weekdays, weekends and public holidays are not eligible for funding.

In its Erasmus+ program, the EU provides a travel allowance for each participant. This is calculated as follows (according to the EU distance calculator):

simple distance       |  Amount (= round trip)

500 - 1999 km         |    275 €
2000 - 2999 km       |    360 €
3000 - 3999 km       |    530 €
4000 -7.999 km       |    820 €
8.000 km and more | 1.500 €

Die Förderung erfolgt laut Dienstreiseabrechnung (zu finden im Intranet) in Höhe der entstandenen Kosten bis maximal zur Höhe der angesetzten Pauschalen.

Lecturers with a certificate of severe disability (from 50 GdB) receive special financial support from the EU. The special application for this must be submitted to the NA DAAD at least 2 months before the start of the mobility. More information is available on the DAAD website.

The additional costs associated with a trip can be covered up to a maximum of €10,000.

Please make sure to consult Corinna Wedekind from the International Office well in advance.

Upon completion, please submit the following documents to the International Office:

• Certificate of stay from the host institution (STA-confirmation of stay)
• Business trip statement (see Intranet)

In addition, you will be asked by e-mail to participate in the EU-Survey online survey. You will then be reimbursed for the costs incurred up to a maximum of the flat rate (travel costs + flat rate for stay).