Electronic Student Registration Procedure

  • Each prospective student gets in contact with a public health insurance company immediately before enroling as student in a degree program (Bachelor / Master). This is required even if health insurance already exists with a private provider.

    Mandatory insurance : Information from the GKV organisation

    The public health insurance company checks the current insured status of the prospective student on an individual basis and reports the result of the check to the university via the electronic student reporting procedure of the public health insurance companies.

    Electronic student registration procedure : Procedure description

    Technically, reporting is done from the health insurance company IT system using a special data format via an electronic interface directly into the university's Campus Portal. No paper or PDF documents are transmitted.

    A new electronic report by the public health insurance company initiated by the student may also be required during the course of studies in the degree program (subject studies).

    People interested in a study preparation do not need a report of their health insured status by a public health insurance company when enroling as collegiate in the Academic Preparation Course (pre-subject studies).

General information

  • Participation in the electronic reporting procedure

    The type of intended study determines whether or not participation in the electronic reporting procedure is required.
  • … required

    Prospective students for study programs, which are to be assigned to the degree studies, such as Bachelor and Master degree programs have to prove their insured status to the university by participating in the electronic reporting procedure before enroling as a student until they have reached the age of 30 year.

    § 199a SGB V Sentence 2
  • … not required

    Prospective students for study programs, which are not to be assigned to the degree studies, such as Studienkolleg, Academic Preparation Course, PhD studies, Guest auditor do not participate in the electronic reporting procedure, as proof of insured status is not required for this group of persons. 

    § 199a SGB V Sentence 2

Possible reports

  • M10 : Submission of insured status

    The prospective student requests the health insurance company to check his insured status and to report his insured status to the university electronically.

    § 199a SGB V sentence 2 also regulates which health insurance fund is responsible for submitting the electronic notification of insurance status.

    At the same time, the health insurance fund informs the prospective student that the notification of the insured status has been made to the university.
  • M11 : Health insurance change

    If students change the health insurance company, the university requires a new electronic notification of the student’s insuranced status.

    To do this, the student must request that the new health insurance company electronically report proof of his insured status to the university.
  • M12 : Delay in payment to the health insurance

    The health insurance company also electronically reports a student's late payment to the university.

    Institutions of higher education shall refuse to re-register a student if he fails to meet the obligation imposed on him to pay health and nursing care insurance contributions.
  • M13 : Payment of overdue insurance contributions

    If the university, for its part, has already electronically reported the student's de-registration to the health insurance fund, the student must again instruct the health insurance fund to submit an electronic report on the insured status to the university after the contribution debt to the health insurance fund has been settled.

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